qr code excel 2016 Hiding Error Values on Worksheet in Excel

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4.9. Hiding Error Values on Worksheet
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Errors, such as #N/A, are in the Excel Table on which the pivot table is based, and you d like to hide them in the pivot table. This example is based on the Errors.xlsx workbook.
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CHAPTER 4 FORMATTING A PIVOT TABLE
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By default, error values are displayed in a pivot table. You can hide the errors by changing the PivotTable Options, so blank cells appear instead of the errors: 1. Right-click a cell in the pivot table, and in the context menu, click PivotTable Options. 2. In the PivotTable Options dialog box, click the Layout & Format tab. 3. In the Format section, add a check mark to For Error Values Show (see Figure 4-9).
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Figure 4-9. Format option for error values 4. Leave the text box blank, and the errors will be replaced with blank cells, and then click OK to close the dialog box. If you prefer, you could type other characters, such as a hyphen, in the text box, and the error values will be replaced by that character.
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Note This setting only affects cells in the Values area of the pivot table. If error values appear in the Row
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Labels, Column Labels, or Report Filter areas, they won t be replaced.
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4.10. Showing Zero in Empty Values Cells
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Problem
Some cells in the Values area are empty, and you d prefer they contain a zero or a couple of dashes. This example is based on the Regions.xlsx workbook.
Solution
You can change the PivotTable Options and display any number or character, in a Values cell where there is no data: 1. Right-click a cell in the pivot table, and in the context menu, click PivotTable Options. 2. On the Layout & Format tab, add a check mark to For Empty Cells, Show and, in the text box, type a zero (see Figure 4-10). Click OK to close the dialog box.
Figure 4-10. Format option for empty cells
CHAPTER 4 FORMATTING A PIVOT TABLE
4.11. Hiding Buttons and Labels
Problem
You re sending your pivot table to a colleague, and you want to hide some of the buttons and filter drop-downs in the pivot table before you send it. Your colleague isn t too familiar with pivot tables, and you want to make it look as simple and uncluttered as possible. This example is based on the Regions.xlsx workbook.
Solution
You can change the Pivot Table Options to hide some of the buttons and captions in the pivot table. Follow these steps to hide some of the features: 1. Right-click a cell in the pivot table and, in the context menu, click PivotTable Options. 2. On the Display tab, remove the check mark from Show Expand/Collapse Buttons. This hides the buttons to the left of the outer Row Labels and Column Labels. 3. Also remove the check mark from Display Field Captions and Filter Drop Downs. This hides the filter buttons, as well as the Row Labels and Column Labels captions. 4. Click OK to close the PivotTable Options dialog box.
4.12. Applying Conditional Formatting: Using a Color Scale
Problem
You ve created a pivot table report to send to the store managers. Your pivot table is a dense block of numbers, with the Product field in the Row Labels area, the Store field in the Column Labels area, and the TotalPrice field in the Values area. You d like to color the Values cells, to highlight the highest and lowest values. Instead of reading all the numbers, the store managers could quickly identify the products and stores with the strongest sales because cells that contain those values would be colored green. The products and stores with the weakest sales would have values in red cells a signal for trouble! The reasons for those low sales could be investigated. This example is based on the Stores.xlsx workbook.
Solution
You can use conditional formatting to add visual impact to the data in a pivot table, just as with other cells in the workbook. To quickly format the cells in a pivot table, you can use one of the built-in color scales. Follow these instructions to add a conditional formatting color scale to a pivot table with a single block of cells to format.
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