how to create qr code in excel 2013 Using Pivot Fields: Collapsing Row Labels in Microsoft Excel

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6.9. Using Pivot Fields: Collapsing Row Labels
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In your pivot table, Region, Category, and Store fields are in the Row Labels area. If you collapse the East region, the North region is not affected. However, when you collapse the Bars category in the East region, the Bars category in both regions is collapsed (see Figure 6-10). You only want to collapse Bars in the East region. This problem is based on the Collapse.xlsx sample workbook.
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CHAPTER 6 MODIFYING A PIVOT TABLE
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Figure 6-10. Collapsing Row Labels
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Workaround
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Collapse and Expand affect all occurrences of a Row Label. Because there s only one instance of the East region, in the outermost field, it is the only item that s collapsed. However, there are multiple instances of the Bars category, and they all are collapsed. You can t change this feature to expand or collapse the selected Row Label only. As a temporary workaround, you could manually hide the worksheet rows that contain the items.
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6.10. Using Pivot Fields: Collapsing All Items in the Selected Field
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In your pivot table, Region, Category, and Store fields are in the Row Labels area. To hide the details for a Region or Category item, you can click the Collapse/Expand indicator, at the left of the region or category label. Occasionally, you want to see the region totals only, without the category and store detail, and you d like to collapse all the regions at once, instead of collapsing each region individually. This problem is based on the Collapse.xlsx sample workbook.
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Solution
Instead of using the Collapse/Expand indicators, use a command on the context menu, as described in the following steps: 1. Right-click a Row Label for one of the Regions. 2. In the context menu, click Expand/Collapse, and then click Collapse Entire Field.
CHAPTER 6 MODIFYING A PIVOT TABLE
6.11. Using Pivot Fields: Changing Field Names in the Source Data
Problem
In the pivot table s source data, you changed a column heading from Qty to Quantity, and when you refreshed the pivot table, the Qty field disappeared from the pivot table layout. This wasn t replaced by the Quantity field, even though it s in the same place in the source data. You had to add the Quantity field to the pivot table layout again, and reapply the number formatting you had previously applied. This problem is based on the FieldNames.xlsx sample workbook.
Solution
If possible, leave the column headings in the source data unchanged, and create custom names for the fields in the pivot table. For example, to create a custom name for the Qty field, select a cell in the pivot table that contains the pivot field name, and then type the custom name, Quantity.
6.12. Using Pivot Fields: Clearing Old Items from Filter Lists
Problem
The Product field is in the Row Labels area of your pivot table. You changed a product name in your source data, from Whole Wheat to Whole Grain, but the old name still appears in the Product field s filter list, even though you refreshed the pivot table. You want to clear the old name from the filter list, so it s easier to find the active products in the list. This problem is based on the OldItems.xlsx sample workbook.
Solution
Follow these steps to clear the old items from any of the pivot table s filter lists, and to prevent old items from being retained in the future: 1. Right-click a cell in the pivot table, and then click PivotTable Options. 2. In the PivotTable Options dialog box, click the Data tab. 3. From the Number of Items to Retain per Field drop-down list, choose None (see Figure 6-11), and then click OK.
Figure 6-11. Number of Items to Retain per Field option 4. Refresh the pivot table, and the old product name disappears from the Product field s filter list.
CHAPTER 6 MODIFYING A PIVOT TABLE
How It Works
The default setting in a pivot table is to store deleted items in the pivot table s pivot cache, as long as the field is in the pivot table layout. In the Number of Items to Retain per Field, you can select Automatic, None, or Max from the drop-down list of settings. You can also type a specific number of items to retain. For example, if you type 2 as the number to retain, the first two old product names would be retained in the filter list. Any additional old names would be dropped from the filter list.
Note If you remove the field from the pivot table, and refresh the pivot table, the old items are then
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