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3. If errors are in the formula for a defined name, correct them if possible, or delete the problem name, and then select a new source for the pivot table.

Note The formulas for Excel Tables cannot be changed in the Name Manager. Close the Name Manager,

and then make the changes on the worksheet where the Excel Table is located. To add rows or columns, drag the resize handle at the bottom right of the last cell in the Excel Table.

Your pivot table is based on data in the same Excel file, and you frequently add new records to the source data. Each time you add records, you have to change the source range for the pivot table, to include the new rows. You would like the source data range to automatically expand to include any new rows and columns. This problem is based on the NewData.xlsx sample workbook.

When creating a pivot table from Excel data, the best solution is to create a formatted Excel Table from the data, as described in Section 1.4. Then, use the name of the Excel Table as the source for the pivot table. The Excel Table automatically adjusts if records are added or deleted, and the pivot table includes the latest data when it s refreshed. If you don t want to use a formatted Excel Table, you can use a dynamic range as the pivot table s source. The dynamic range automatically expands to include the new rows and columns. Follow these steps to create a dynamic range, in the sample file: 1. On the Orders sheet, select cell A1, which is the top-left cell in the source range. This step isn t necessary, but it helps you by inserting the cell reference in the name definition. 2. On the Ribbon, click the Formulas tab, and then in the Defined Names group, click Define Name, to open the New Name dialog box. 3. In the Name box, type a name for the dynamic range, for example, PivotSource. 4. Leave the Scope setting as Workbook, and add a comment (optional), to describe the name or its purpose.

5. In the Refers To box, type an OFFSET formula that references the selected cell =OFFSET(Orders!$A$1,0,0,COUNTA(Orders!$A:$A),COUNTA(Orders!$1:$1)) or you can use a nonvolatile formula, which may be more efficient in larger workbooks, where calculation speed is an issue: = Orders!$A$1:INDEX(Orders!$1:$10000, COUNTA(Orders!$A:$A),COUNTA(Orders!$1:$1)) The formula is set to a limit of 10,000 rows, which can be increased if required. 6. Click the OK button.

Caution These formulas do not work correctly if other items are in Row 1 or Column A of the Orders

worksheet. Those items would be included in the count, and would falsely increase the size of the source range, or they could cause an error when the pivot table is refreshed. Blank cells within the data in the row or column being counted would also cause a problem, reducing the size of the source range. Count a column and row where there is always a value.

After you create the named range, change the pivot table s source to the dynamic range: 1. Select a cell in the pivot table, and on the Ribbon, click the Options tab. 2. In the Data group, click Change Data Source. 3. In the Table/Range box, type the name of the dynamic range, PivotSource in this example, and then click OK.

While in the Table/Range box, delete the existing table or range. Then, to see a list of defined names, Tip

The OFFSET function returns a range reference of a specific size, offset from the starting range by a specified number of rows and columns. The function has three required arguments (shown in bold font), and two optional arguments: =OFFSET(reference,rows,columns,height,width) In our example =OFFSET(Orders!$A$1,0,0,COUNTA(Orders!$A:$A),COUNTA(Orders!$1:$1))