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To define a name for a collection of two or more worksheet cells spanning two or more contiguous worksheets, use the following syntax, referred to as a 3-D reference: ='BeginningSheetName:EndingSheetName'!CellReference For example, to define a name that refers to cells C2 through E5 on three contiguous worksheets named Sheet1, Sheet2, and Sheet3, use the following 3-D reference: ='Sheet1:Sheet3'!C2:E5 Note that the worksheet cells must be in the same location on all of the referenced worksheets, and the worksheet tabs must all be touching each other. For example, you cannot use a 3-D reference to define a name that refers collectively to cells C2 through E5 on Sheet1, cells A1 through B4 on Sheet2, and cells F6 through G11 on Sheet 3.
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In this exercise, you will practice defining names and labels for a group of worksheet cells and two series of text characters. You will also practice adding two label ranges. You will then refer to these names and label ranges in a series of worksheet formulas. You will also list the names and their definitions in the workbook. If the practice workbook is not open from the previous exercise, open it: 1. Start Excel. 2. Click Office Button Open (in Excel 2007) or File Open (in Excel 2003). 3. Browse to and select the ExcelDB_Ch03_01-09.xls file, and click Open. Define three named ranges: 1. Click the DefinedRanges worksheet tab, select cells A1 through D13, and in Excel 2007, click Formulas (Defined Names) Define Name. In Excel 2003, click Insert Name Define. 2. In the Name box, type SalesData, and click OK. The SalesData named range is defined. 3. Select cells B2 through B13, and in Excel 2007, click Formulas (Defined Names) Define Name. In Excel 2003, click Insert Name Define. 4. In the Name box, type Ordered, and click OK. The Ordered named range is defined. 5. Select cells D2 through D13, and in Excel 2007, click Formulas (Defined Names) Define Name. In Excel 2003, click Insert Name Define. 6. In the Name box, type OnHand. The OnHand named range is defined. In Excel 2007 only, create two additional sets of named ranges: 1. Select cells A2 through D13, and then click Formulas (Defined Names) Create from Selection. 2. With only the Left Column check box selected, click OK. Names for rows 2 through 13 are created.
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3. Select cells B1 through D13, and then click (Defined Names) Create from Selection. 4. With only the Top Row check box selected, click OK. Names for columns B through D are created. In Excel 2003 only, create two label ranges as follows: 1. Select cells A2 through A13, and click Insert Name Label. 2. With the Row Labels option selected, click Add. Names for rows 2 through 13 are created. 3. Select cells B1 through D1, select the Column Labels option, and click Add. Names for columns B through D are created. 4. Click OK. For Excel 2007 or Excel 2003, you can create formulas based on these names and labels as follows: 1. In cell E2 type =January Quantity-January In_Stock (for Excel 2007) or =January Quantity-January In Stock (for Excel 2003), and press the Enter key. The difference between cell B2 (the value 150, which is the intersection of the January row and the Quantity column) and cell D2 (the value 145, which is the intersection of the January row and the In Stock column) appears, which is the number 5.
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s Note In Excel 2003 only, to use worksheet label names instead of worksheet cell references in a worksheet s formulas, you must first click Tools Options, select the Accept Labels in Formulas check box on the Calculation tab, and click OK.
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2. For Excel 2003, in cell E2, drag the fill handle (the small black box in the lower right corner of the cell) to cell E13, and release the mouse button. 3. For Excel 2003, click the individual cells E3, E4, and so on, down to cell E13 to see the fill that Excel completed based on the formula defined in cell E2.
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s Note In Excel 2007, you cannot drag the fill handle to AutoFill subsequent month names in this context. To work around this, you can type =February Quantity-February In_Stock in cell E3, =March Quantity-March In_Stock in cell E4, and so on down through cell E13.
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Next, for Excel 2007 or Excel 2003, enter functions with cell references that will be replaced with defined names: 1. In cell B14, type =SUM(B2:B13), and press the Enter key. 2. In cell D14, type =SUM(D2:D13), and press the Enter key. 3. In Excel 2007, click Formulas (Defined Names) Define Name Apply Names. In Excel 2003, click Insert Name Apply.
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