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Any Value Whole Number Decimal List Date Time Text length Custom
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Any values Only whole numbers (numbers without fractions) Only numbers with decimal symbols Only a data value from a predefined list of data values Only date values Only time values Only a specific number of alphanumeric characters Data values conforming to a specific formula s results
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4. In the Allow list, if you select Whole Number, Decimal, Date, Time, or Text Length, select one of the items in Table 3-5 from the Data list. Table 3-5. Items in the Data List
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Items in the Data List
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Between or Not Between Equal or Not Equal Greater Than or Greater Than or Equal To Less Than or Less Than or Equal To
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A value between or not between the values in the Minimum and Maximum boxes A value equal or not equal to the value in the Value box or Length box A value greater than or greater than or equal to the value in the Minimum box A value less than or less than or equal to the value in the Maximum box
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CHAPTER 3 s ENTER DATA
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5. In the Allow list, if you select List, then in the Source box, type the list of allowed values separated by commas, or select the worksheet cells containing the list or allowed values. 6. In the Allow list, if you select Custom, then in the Formula box, type or select the formula by whose result you want to restrict the allowed data values in the selected worksheet cells.
s Note If you select Custom in the Allow list, in the Formula box, enter a formula that calculates a logical
value. If the formula in the Formula box evaluates to true, then data values can be entered in the selected worksheet cells without displaying an error. If the formula in the Formula box evaluates to false, then an error appears whenever any data values are entered in the selected worksheet cells. For example, if you type =AND(AVERAGE(H2:H11)>60) in the Formula box, data values can only be entered into the selected worksheet cells if the formula in the Formula box evaluates to true (in this case, the average of the data values in cells H2 through H11 is greater than 60).
7. Select the Ignore Blank check box to not validate a selected cell containing no data against the data validation rule. 8. In the Allow list, if you select List, select the In-Cell Dropdown check box to allow others to select a data value from the list that appears when you click one of the selected worksheet cells. 9. On the Input Message tab, select the Show Input Message When Cell Is Selected check box if you want to display a dialog box whenever someone selects one of the worksheet cells for which the corresponding data validation rule applies. Also, in the When Cell Is Selected, Show This Input Message area, do the following: a. In the Title box, type a title for the dialog box that appears when others select one of the selected worksheet cells. b. In the Input message box, type the message that you want others to see in the dialog box when others select one of the selected worksheet cells. 10. On the Error Alert tab, select the Show Error Alert After Invalid Data Is Entered check box if you want to display a dialog box whenever someone types or enters a data value that violates the data validation rule for which one of the worksheet cells applies. Also, in the When User Enters Invalid Data, Show This Error Alert area, do the following: a. In the Style list, select Stop, Warning, or Information to display a stop icon, warning icon, or information icon in the dialog box that appears when someone types or enters a data value that violates the data validation rule. b. In the Title box, type a title for the dialog box that appears when someone types or enters a data value that violates the data validation rule. c. In the Error message box, type the message that appears in the dialog box when someone types or enters a data value that violates the data validation rule. 11. Click OK.
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