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Practice selecting specific cells using the Go To command: 1. Select cells B1 through B16, and in Excel 2007, click Home (Editing) Find & Select Go To, and click Special. In Excel 2003, click Edit Go To, and click Special. 2. Click the Blanks option, and click OK. Empty cell B8 is selected. 3. Select cells B1 through B16 again, and in Excel 2007, click Home (Editing) Find & Select Go To, and click Special. In Excel 2003, click Edit Go To, and click Special. 4. Click the Current Region option, and click OK. Cells A1 through D16, the region bounding cells B1 through B16, are selected. 5. Select cells B1 through B16 again, hold down the Ctrl key and select cell B2, and in Excel 2007, click Home (Editing) Find & Select Go To, and click Special. In Excel 2003, click Edit Go To, and click Special. 6. Select the Column Differences option, and click OK. Cells B3, B5, and B9 through B16 are selected as they are different from the value in cell B2.
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4.3 Use the OFFSET Worksheet Function
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There will come a time when you need to reference cells locations from a worksheet function, but you know that the cells exact addresses will change as rows or columns are inserted or deleted. You can use the OFFSET worksheet function in these situations to help create location-neutral worksheet functions that will still work as cell locations frequently change. Use the OFFSET worksheet function when you know that the target cells are a specified number of cells to the left, right, above, or below the originating cell containing the worksheet function. The OFFSET worksheet function returns a reference to a range of cells that is a specified number of rows and columns from a cell or range of cells. The reference that is returned can be a single cell or a range of cells. You can specify the number of rows and the number of columns to be returned. The OFFSET worksheet function takes the arguments reference, rows, cols, height, and width: The required reference argument is the cell reference from which you want to determine the offset. The required rows argument specifies the number of rows above (negative number) or rows below (positive number) the reference argument that you want the upper left cell to refer to. The required cols argument specifies the number of columns to the right of (positive number) or columns to the left of (negative number) the reference argument that you want the upper left cell to refer to. The optional positive height argument specifies the number of rows from which you want the returned reference. The optional positive width argument specifies the number of columns that you want for the returned reference.
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s Note The cells referred to in the reference argument must be a single cell or a range of contiguous cells.
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Otherwise, the OFFSET worksheet function returns a #VALUE! error value. Also, if the rows or cols arguments return references that go past the edges of the worksheet, the OFFSET worksheet function returns a #REF! error value. If the height and width arguments are not included, the OFFSET worksheet function uses the same height and width as provided in the reference argument. The OFFSET worksheet function doesn t move any cells or change any selected cells.
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In this exercise, you will practice using the OFFSET worksheet function to locate data values that are a specified distance away from originating cells and use them in sales inventory calculations. Open the ExcelDB_Ch04_01-05.xls file: 1. Start Excel. 2. Click Office Button Open (in Excel 2007) or File Open (in Excel 2003). 3. Browse to and select the ExcelDB_Ch04_01-05.xls file, and click Open. 4. Click the Lookups worksheet tab. In cells B10 through B13, enter variations of the OFFSET worksheet function to calculate the sales inventory for the number of vehicles in cells B2 through B5 multiplied by the vehicles sales prices in cells E2 through E5, as follows: In cell B10, type the following, and press Enter: =OFFSET(A1,1,1)*OFFSET(D1,1,1). This formula can be interpreted as follows: Starting with cell A1, move one cell down and one cell to the right (cell B2), and store the data value in that cell (12,995). Starting with cell D1, move one cell down and one cell to the right (cell E2), and use the data value in that cell (100). Multiply the data values in cell B2 and E2 (1,299,500). Select the fill handle (the small black box in the lower right corner) in cell B10 and drag it to cell B13. Offsets are calculated for the remaining vehicle types.
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