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The text changes back to Alexandria Creek South, because this is the text that is refreshed from the original connected text file.
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5.3 Connect to Excel Data in Other Workbooks
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In most circumstances, you will want to simply open an Excel workbook directly rather than import the workbook s data into another workbook. But there are some scenarios in which you might want to import a portion of an external workbook s data. For example, you may not want to risk modifying the data in the external workbook, so you decide to view, modify, and analyze a copy of the data from another workbook. You can refresh the copied data with the data values in the other workbook if you decide you ever want to start over with the original data values. Similarly, perhaps the data in the external workbook is updated frequently. You don t want to interrupt the data updating process, so you decide to view and analyze the constantly updating data from another workbook. You can refresh the data from the other workbook if you need to view and analyze the most up-to-date data.
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To connect to Excel data in a workbook other than the current workbook, do the following: 1. In Excel 2007, click Data Get External Data Existing Connections, and then click Browse for More. In Excel 2003, click Data Import External Data Import Data. 2. With the Files of Type list displaying All Files, browse to and select the desired connection file or Excel workbook file, and click Open. 3. Complete the onscreen directions to finish importing the workbook s data into the current workbook.
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To connect to Excel data in a workbook other than the current workbook, do the following: 1. In Excel 2007, click Data Get External Data Existing Connections, and then click Browse for More. In Excel 2003, click Data Import External Data Import Data. 2. With the Files of Type list displaying All Files, browse to and select the desired connection file or Excel workbook file, and click Open. 3. In the Select Table dialog box, click the desired worksheet in the workbook, and click OK. 4. Go to the Import Data dialog box and do the following: a. In Excel 2007 only, click the Table, PivotTable Report, PivotChart and PivotTable Report, or Only Create Connection option to view the data as a data table, a PivotTable, or a PivotChart and PivotTable, or to create a reusable connection file, respectively. b. Click the Properties button to modify the default data refresh, formatting, and layout options.
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c. In Excel 2003 only, click the Edit Query button to start the Query Wizard and adjust the data as it is being imported into the current workbook. d. Click Existing Worksheet to import the data into the current worksheet, starting with the current worksheet cell. e. Click New Worksheet to create a new worksheet in the current workbook and import the data into the newly created worksheet. f. In Excel 2003 only, click Create a PivotTable Report to create a PivotTable in the current worksheet or a newly created worksheet.
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s Note The preceding procedures assume that you want to import all of the data on the selected worksheet into the current Excel workbook. If you want to filter the imported data during the import operation, use Microsoft Query. For more information, see section 5.2: Adjust External Data While Importing.
Try It
In this exercise, you will practice importing data from an external Excel workbook into a new blank workbook: 1. Start Excel. 2. With a new blank worksheet visible, in Excel 2007, click Data Get External Data Existing Connections, and then click Browse for More. In Excel 2003, click Data Import External Data Import Data. 3. With the Files of Type list displaying All Files, browse to and select the ExcelDB_Ch05_03.xls file, and then click Open. 4. In the Select Table dialog box, click the Production$ worksheet, and click OK. 5. Click OK again to finish importing the worksheet s data into the current worksheet, beginning with the selected worksheet cell.
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