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5.4 Connect to Microsoft Office Access Data
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Although Access has a number of powerful features for working with data, Excel has a number of additional tools to complement these features for viewing, finding, and analyzing data. You can use Excel to import data from Access and then use Excel s tools to perform additional data analysis.
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CHAPTER 5 s CONNECT TO OTHER DATABASES
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To connect to Access data, do the following: 1. In Excel 2007, click Data Get External Data From Access. In Excel 2003, click Data Import External Data Import Data. 2. With the Files of Type list displaying Access Databases, browse to and select the desired Access database file, and click Open. 3. Complete the onscreen directions to finish importing the desired Access data table or data query results into the current workbook.
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To connect to Access data, do the following: 1. In Excel 2007, click Data Get External Data From Access. In Excel 2003, click Data Import External Data Import Data. 2. While the Files of Type list is displaying Access Databases, browse to and select the desired Access database file, and click Open. 3. In the Select Table dialog box, click the desired data table or data query in the database file, and click OK. 4. In the Import Data dialog box, do the following: a. In Excel 2007 only, click the Table, PivotTable Report, PivotChart and PivotTable Report, or Only Create Connection option to view the data as a data table, a PivotTable, or a PivotChart and PivotTable, or to create a reusable connection file, respectively. b. Click the Properties button to modify the default data refresh, formatting, and layout options. c. In Excel 2003 only, click the Edit Query button to start the Query Wizard and adjust the data as it is being imported into the current workbook. d. Click Existing Worksheet to import the data into the current worksheet, starting with the current worksheet cell. e. Click New Worksheet to create a new worksheet in the current workbook and import the data into the newly created worksheet. f. In Excel 2003 only, click Create a PivotTable report to create a PivotTable in the current worksheet or a newly created worksheet.
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s Note The preceding procedures assume that you want to import all of the data in the selected data table or
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the data query results into the current Excel workbook. If you want to filter the imported data during the import operation, use Microsoft Query. For more information, see section 5.2: Adjust External Data While Importing.
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Try It
In this exercise, you will practice importing data from an Access database into a blank Excel workbook: 1. In Excel 2007, click Data Get External Data From Access. In Excel 2003, click Data Import External Data Import Data. 2. With the Files of Type list displaying Access Databases, browse to and select the ExcelDB_Ch05_01_04.mdb file, and then click Open. 3. In the Select Table dialog box, click the WorldPopulations data table, and then click OK. 4. Click OK again to finish importing the table s data into the current worksheet, beginning with the selected worksheet cell.
5.5 Connect to Microsoft SQL Server Data
Although SQL Server is a powerful database management system, it doesn t have the range of built-in data analysis tools that Excel does. You can use Excel to import data from SQL Server and then use Excel s wide variety of tools to perform rich data analysis.
Quick Start
To connect to SQL Server data, do the following: 1. In Excel 2007, click Data Get External Data From Other Sources From SQL Server. In Excel 2003, click Data Import External Data Import Data. Then, with the Files of Type list displaying All Files, browse to and select the desired SQL Server connection file, or click New Source. 2. Complete the onscreen directions to finish importing the desired SQL Server data table or data view into the current workbook.
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