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4. In the Create New Data Source dialog box, in the Select the Cube That Contains the Data You Want list, select Analysis Services Tutorial, and then click OK. 5. In the Choose Data Source dialog box, on the OLAP Cubes tab, select AdventureWorksCube, and then click OK. 6. In Excel 2007, in the Import Data dialog box, with the PivotTable Report option and Existing Worksheet option selected, click OK. A PivotTable is created on the current blank worksheet and the PivotTable Field List is displayed. In Excel 2003, in the PivotTable and PivotChart Wizard Step 3 of 3 dialog box, with the Existing Worksheet option selected, click Finish. A PivotTable is created on the current blank worksheet and the PivotTable Field List is displayed. To view the data with the PivotTable, do the following: 1. In Excel 2007, in the PivotTable Field List (shown in Figure 5-1), in the Choose Fields to Add to Report list, select the following: a. Sales Amount check box (in the Internet Sales section) b. State Province Name Geography check box (in the Customer section) c. OrderDate.CalendarYear CalendarSemester CalendarQuarter EnglishMonthName FullDateAlternateKey check box (in the Order Data section)
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Figure 5-1. Selecting the fields to add to the PivotTable in Excel 2007
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2. In Excel 2003, in the PivotTable Field List, click the following: a. Click the Sales Amount field near the bottom of the list; make sure that Data Area is showing in the Add To list, and click the Add To button (as shown in Figure 5-2). b. Click the State Province Name field; make sure that Row Area is showing in the Add To list, and click the Add To button. c. Click the OrderDate.CalendarYear CalendarSemester CalendarQuarter EnglishMonthName FullDateAlternateKey field, select Column Area in the Add To list, and click the Add To button.
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Figure 5-2. Selecting the fields to add to the PivotTable in Excel 2003
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Analyze Data
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xcel provides a rich set of tools to enable you to analyze your data to help you make important decisions based on the outcome of that analysis. Excel data analysis techniques such as sorting, filtering, and subtotaling data; creating data tables; consolidating data; grouping and outlining data; creating tables/lists; creating scenarios; goal seeking; using Solver; creating PivotTables and PivotCharts; and performing statistical data analysis are covered in this chapter.
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6.1 Sort Data
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Excel can sort data values in a group of data records in ascending order (smallest to largest, 0 to 9, A to Z) or descending order (largest to smallest, 9 to 0, Z to A). For example, you could sort a series of political vote totals by voting district according to the candidate who received the most votes down to the candidate who received the least votes.
Quick Start
To sort a group of cells in an Excel worksheet, do the following: 1. Select a single cell (preferably a data column heading in the first row) within the group of cells that you want to sort. 2. In Excel 2007, click Home (Editing) Sort & Filter, and then click one of the sorting commands. In Excel 2003, click Data Sort, complete the options in the Sort dialog box, and then click OK.
How To
To sort a group of cells in an Excel worksheet, select a single cell (preferably a data column heading in the first row) within the group of cells that you want to sort.
CHAPTER 6 s ANALYZE DATA
In Excel 2007, do the following: 1. Click Home (Editing) Sort & Filter, and then do one of these: Click Sort A to Z, Sort Z to A, Sort Smallest to Largest, or Sort Largest to Smallest, to sort text in ascending order, to sort text in descending order, to sort numbers in ascending order, or to sort numbers in descending order, respectively. Click Custom Sort to display the Sort dialog box and specify a custom sort order. In the Sort dialog box, click Add Level, Delete Level, or Copy Level to add, delete, or copy the selected custom sort clause; click the up arrow or the down arrow to move the selected custom sort clause up or down in the list; or click the Options button to specify additional options. If you click the Options button, select the Case Sensitive check box if the column values should be sorted by case-sensitive order; in the Orientation area, click the Sort Top to Bottom or Sort Left to Right option to indicate whether the group of cells should be sorted from top to bottom or left to right, respectively. 2. Click OK to return to the Sort dialog box. 3. For each custom sort clause, do the following: a. In the Column column, specify the column by which to sort. b. In the Sort On column, specify whether to sort based on data values, cell color, font color, or cell icon. c. In the Order column, specify additional criteria based on the option specified in the Sort On column. 4. Click OK to sort the data. In Excel 2003, do the following: 1. Click Data Sort to display the Sort dialog box. 2. In the Sort By area s box, select the first data column header by which you want to sort. 3. To the right of the Sort By area s box, click the Ascending option or Descending option. 4. In the Then By area s box, select the second data column header by which you want to sort. 5. To the right of the Then By area s box, click the Ascending or Descending option. 6. In the next Then By area s box, select the third data column header by which you want to sort. 7. To the right of the next Then By area s box, click the Ascending option or Descending option.
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