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8. In the My Data Range Has area, click the Header Row or No Header row option to indicate whether the group of cells has column headers. 9. When you click the Options button to display the Sort Options dialog box, do the following steps: a. In the First Key Sort Order list, select one of the predefined sort orders, for example, you can select days of the week or months of the year. b. Select the Case Sensitive check box if the column values should be sorted by casesensitive order. c. In the Orientation area, click the Sort Top to Bottom or Sort Left to Right option to indicate whether the group of cells should be sorted from top to bottom or left to right, respectively. d. Click OK to return to the Sort dialog box. When you are done, click OK. The cell group is sorted in ascending or descending order.
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In this exercise, you will practice sorting a set of data records in ascending and descending order: 1. Start Excel. 2. Click Office Button Open (in Excel 2007) or click File Open (in Excel 2003), browse to and select the ExcelDB_Ch06_01-05.xls file, and click Open. First, sort the data records in ascending order by population. Click one of the column headings in the first row on the Counties worksheet tab, such as State, County_ID, or County_Name. In Excel 2007, do the following: 1. Click Home (Editing) Sort & Filter Custom Sort. 2. In the first clause s Column column, in the Sort By list, select Population. 3. With the Sort On column set to Values, and the Order column set to Smallest to Largest, select any other clauses and click the Delete Level button for each clause, so that the Sort by Population clause is the only remaining clause visible. When you are done, click OK. The data records are sorted in ascending population order (from 0 upward). In Excel 2003, do the following: 1. Click Data Sort. 2. In the Sort By area s list, select Population. The Ascending option to the right of the list should already be selected. When you are done, click OK. The data records are sorted in ascending population order (from 0 upward).
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Next, sort the data records by state in ascending order and then in descending order by county land area. In Excel 2007, do the following: 1. Click Home (Editing) Sort & Filter Custom Sort. 2. In the first clause s Column column, in the Sort By list, select State. 3. With the Sort On column set to Values, and the Order column set to A to Z, click the Add Level button. 4. In the second clause s Column column, in the Then By list, select Land_Area. 5. With the Sort On column set to Values, in the Order column, select Largest to Smallest. 6. Click OK. The data records are sorted in ascending order by state (AK to IL) and then in descending order by county land area within each state (for example, in AK from 9,052.7 to 1.2). In Excel 2003, do the following: 1. Click Data Sort. 2. In the Sort By area s list, select State. The Ascending option to the right of the list should already be selected. 3. In the Then By list, select Land_Area, and click the Descending option. When you are done, click OK. The data records are sorted in ascending order by state (AK to IL), and then in descending order by county land area within each state (for example, in AK, the values are sorted from 9,052.7 to 1.2).
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