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In the pivot table, format the cells that contain total times with the custom number format [h]:mm, and they ll total correctly.
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4.13. Displaying Hundredths of Seconds in a Pivot Table
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In your source data there are times, with a custom format of m:ss.00. The times show correctly in the worksheet for example, 5:15.25 but are rounded in the pivot table, with all the hundredths showing as zero for example, 5:15.00.
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4.14 CENTERING FIELD LABELS VERTICALLY
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1. In the source data, add a column with a formula that refers to the time column for example, =B2. 2. Format this column as General instead of Time. 3. Add this new field to the pivot table, and format it with the custom number format of m:ss.00.
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4.14. Centering Field Labels Vertically
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You d like to center the field labels vertically for the outer fields in the row area of the pivot table.
Solution
1. Right-click a cell in the pivot table, and choose Table Options. 2. Under Format options, add a checkmark to Merge labels. 3. Click OK.
This setting will automatically center the labels vertically and horizontally.
4.15. Applying an Indented AutoFormat
Problem
You d like to format the pivot table in a traditional report outline layout, with headings down the side and the data in columns.
Solution
1. Select a cell in the pivot table, and choose Format AutoFormat. 2. In the AutoFormat dialog box, select one of the Report AutoFormats, and the pivot table fields will be rearranged automatically. Column fields will move to the outer row area, and the data will be in columns (see Figure 4-4).
4.16 CREATING AN INDENTED FORMAT
Figure 4-4. Report options in the AutoFormat dialog box
Note This type of layout is called Outline form in the PivotTable Field Layout dialog box.
4.16. Creating an Indented Format
Problem
You d like to format the pivot table in a traditional report outline layout, with headings down the side and the data in columns. You don t want to use one of the built-in AutoFormats, because you want to maintain the current fonts and fill colors in the pivot table.
Solution
You can manually create an indented format, similar to those created by the Report AutoFormats. 1. Move all the heading fields to the row area of the pivot table. 2. Double-click the field button for the outermost row field. 3. In the PivotTable Field dialog box, click the Layout button.
4.17 APPLYING A TABULAR AUTOFORMAT
4. For Display Options, select Show items in outline form, then click OK. 5. Click OK to close the PivotTable Field dialog box.
How It Works
When you set the outer fields to indented, it simulates the look of a traditional report by placing each outer field item on one row, with its items in rows below. You can apply the outline form option to all but the innermost row fields. To enhance the traditional appearance, you can show the totals at the top of each item, or leave them at the bottom. For more visual separation between items, you can select to add blank rows between items.
4.17. Applying a Tabular AutoFormat
Problem
You d like to format the pivot table in a tabular layout, with headings down the side and across the top, with the data in the intersections.
Solution
1. Select a cell in the pivot table, and choose Format AutoFormat. 2. Apply one of the Table AutoFormats to the pivot table, and the fields may be rearranged automatically. If there are no column fields, the outer row fields will move to the column area, and the data will be in columns (see Figure 4-5).
4.18 DISPLAYING SUBTOTALS AT THE TOP OF A GROUP
Figure 4-5. Table options in the AutoFormat dialog box
Note This type of layout is called Tabular form in the PivotTable Field Layout dialog box.
4.18. Displaying Subtotals at the Top of a Group
Problem
In your pivot table, you d like the subtotals to appear at the top of the row field items.
Solution
If the pivot table is in outline (Report) layout, you can format the field to control where its subtotals appear: 1. Double-click the field button to open the PivotTable Field dialog box. 2. Click the Layout button. 3. Select Show items in outline form and add a checkmark to Display subtotals at top of group. 4. Click OK, then click OK to close the PivotTable Field dialog box.
4.19 SEPARATING FIELD ITEMS WITH BLANK ROWS
4.19. Separating Field Items with Blank Rows
Problem
To make the pivot table easier to read, you d like each row field item to be followed by a blank row.
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