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10. Click OK to close the SQL dialog box. 11. Choose File Return Data to Microsoft Office Excel. 12. In the PivotTable and PivotChart Wizard, click the Finish button.
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7.10. Using Source Data: Changing the Source for a Shared Cache
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You created a pivot table based on an Access query, then created several other pivot tables, using the first pivot table as the source. You added a new field to the Access query, and in the first pivot table, used the Get Data button in the PivotTable and PivotChart Wizard to add that field to the pivot table s query. However, the new field didn t show up in the field list for any of the pivot tables that were based on the first pivot table.
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7.11 USING SOURCE DATA: CHANGING THE SOURCE CSV FILE
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When you create a pivot table, Excel stores a copy of the source data in a memory area called a pivot cache. When you created a pivot table based on another pivot table, the pivot tables shared the same pivot cache. When you changed the query for the first pivot table, it created a new pivot cache for that pivot table, while the second pivot table continued to use the first pivot cache. You can manually connect each of the secondary pivot tables to the new pivot cache for the first pivot table, or use programming to change the pivot caches for the existing pivot tables. Follow these steps to manually connect the secondary pivot tables to the new pivot cache: 1. Right-click a cell in a pivot table for which you want to change the data source.
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You may find it helpful to rename the source pivot tables before you begin so they re easier to identify Tip
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in a long list of pivot tables.
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2. Choose PivotTable Wizard. 3. Click the Back button twice to return to Step 1. 4. Under the Where is the data that you want to analyze heading, select Another PivotTable report or PivotChart report. 5. Click Next, and in Step 2, select the pivot table that you want to use as the source. 6. Click Finish.
7.11. Using Source Data: Changing the Source CSV File
Problem
You created a pivot table from a CSV file, and want to change the source to a different CSV file. In the PivotTable and PivotChart Wizard, you go back to Step 2 and click the Get Data button, but it doesn t let you select a new file. Instead, you see an error message: This query cannot be edited by the Query Wizard. Then, Microsoft Query opens, with nothing in it. The pivot table is quite complex, and you d rather not start from scratch.
7.12 REFRESHING WHEN A FILE OPENS
Solution
You can create a new query, based on the new CSV file, then use that query in the existing pivot table: 1. In a new Excel file, create a pivot table that s based on the new CSV file, and in the last step of the Query Wizard, click the Save Query button. 2. Save the new Query, click Finish. Then click Finish to exit the PivotTable and PivotChart Wizard and close the new Excel file without saving it. 3. In the existing pivot table, right-click a cell, and choose PivotTable Wizard. 4. Click the Back button, then click the Get Data button. 5. Click OK to close the This query cannot be edited by the Query Wizard error message. 6. In Microsoft Query, click OK to close the The Microsoft Jet database engine could not find the object... message. 7. Choose File Open. 8. Select your new CSV query, and click Open. 9. Choose File Return Data to Microsoft Office Excel. 10. In the PivotTable and PivotChart Wizard, click Finish.
7.12. Refreshing When a File Opens
Problem
Your pivot table source data changes frequently, and you want to ensure that the pivot table is updated as soon as the file opens.
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