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When you click the Enable Automatic Refresh button, you re permitting the refresh on open to occur. If you select Disable Automatic Refresh, it prevents the refresh on open, but you can still refresh the pivot table manually at any time while the file is open. To stop the message from appearing when the file opens, you can add a new setting to the Windows Registry. The steps for this are outlined in the Microsoft Knowledge Base article You Are Prompted to Enable Automatic Refresh When You Open a Workbook in Excel, at http://support.microsoft.com/default.aspx id=248204. Using a QuerySecurity setting of 2 will stop the message from appearing, and will automatically refresh the pivot table on opening.
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Caution If you decide to modify the Windows Registry, as described in the Knowledge Base article, follow
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the instructions carefully, and observe the warnings to back up the Registry first.
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7.24. Refreshing a Pivot Table on a Protected Sheet
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You protected the worksheet that contains your pivot table, and under the Allow all users of this worksheet to list, you added a checkmark to Use Pivot Tables. However, the Refresh button is disabled, and you can t refresh the pivot table.
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7.26 REFRESHING WHEN TWO TABLES OVERLAP
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The worksheet must be unprotected before you can refresh the pivot table. You can do this manually, or use programming to unprotect the sheet, refresh the pivot table, and then protect the sheet.
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7.25. Refreshing Automatically When Data Changes
Problem
You would like to force the pivot table to automatically refresh when the data has changed.
Solution
There s no setting you can change to make this happen. If the pivot table is based on an Excel list, you can use event programming to automatically update the pivot table when the data changes.
7.26. Refreshing When Two Tables Overlap
Problem
You have two pivot tables on the same worksheet and want to stop the error message about overlapping pivot tables.
Solution
You could store each pivot table on a separate worksheet, then use multiple windows in the workbook to view them simultaneously: 1. To create a new window in the active workbook, choose Window New Window. 2. To view both windows simultaneously, choose Window Arrange. 3. Select Tiled, and add a checkmark to Windows of active workbook.
7.27 REFRESHING CREATES AN ERROR MESSAGE AFTER FIELDS ARE DELETED
7.27. Refreshing Creates an Error Message After Fields Are Deleted
Problem
You cleared the heading cells for a few columns in the source data table for your pivot table. You weren t using the fields in the pivot table, and wanted to clean up the source data. Now, when you try to refresh the pivot table, you see the error message The PivotTable field name is not valid. To create a PivotTable report, you must use data that is organized as a list with labeled columns. If you are changing the name of a PivotTable field, you must type a new name for the field.
Solution
Instead of clearing the cell contents, delete the entire column. Then, the column will be removed from the source data range, and you won t see the error when you try to refresh the pivot table. If you leave empty cells in the heading row, Excel sees them as invalid field names, and won t let you refresh the pivot table.
7.28. Refreshing Pivot Tables After Queries Have Been Executed
Problem
When you use the Refresh All button on the External Data toolbar, your pivot tables are refreshed before your queries for external data have run. You want to pause the pivot cache refresh until after the queries have been executed.
Solution
You can change a setting for the external data range: 1. Right-click a cell in the external data range. 2. Select Data Range Properties. 3. Remove the checkmark from Enable background refresh, then click OK.
7.30 REFRESHING A SCENARIO PIVOT TABLE
7.29. Refreshing Creates a Too Many Row or Column Items Error Message
Problem
Your pivot table is based on an Access query, and when you try to refresh the data you get an error message that says, Microsoft Excel cannot make this change because there are too many row or column items. Drag at least one row or column field off the pivot table, or to the page position. You didn t have this problem last week.
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