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To view the pivot table s connection string, you can use programming, or, if the pivot table was created from an OLE DB data source, the connection string may be visible in the Edit OLE DB Query dialog box. Follow these steps to open the Edit OLE DB Query dialog box: 1. Select a cell in the pivot table. 2. Choose Data Import External Data Edit Query. 3. In the Edit OLE DB Query dialog box (see Figure 8-1), the connection string, command type, and command text can be viewed and edited.
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Figure 8-1. View or edit strings in the Edit OLE DB Query dialog box.
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8.3 USING A DATA SOURCE: ACCESS DATABASE WITH USER-LEVEL SECURITY
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8.2. Using a Data Source: No Prompt for Password with OLAP Cube
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Your pivot table is based on an offline OLAP cube that you created using the OLAP cube wizard from a secured database. To protect the confidential data in the cube, you want to prompt the user to enter a password in order to use the cube. Currently, the cube is not password protected, and users can select the cube from another Excel workbook and view the current data in the OLAP cube. The database password isn t required until users try to refresh the pivot table.
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When you create an OLAP cube in Excel using the OLAP cube wizard, you can t set a password for the offline OLAP cube. You could protect the cube file by storing it in a secured network folder. Or, in Step 3 of the OLAP cube wizard, choose to rebuild the cube when the report is opened instead of saving a cube file (see Figure 8-2).
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Figure 8-2. Choose the option to rebuild the cube when the report is opened.
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8.3. Using a Data Source: Access Database with User-Level Security
Problem
Your Access database is protected by user-level security, so you can assign users to groups, and control who has access to the database objects and data. Securing the database creates a workgroup file, with an .mdw extension, where each user is identified by a unique identification code.
8.3 USING A DATA SOURCE: ACCESS DATABASE WITH USER-LEVEL SECURITY
You are trying to create a pivot table based on a table in the Access database, but you get the error message You do not have the necessary permissions to use the 'C:\Data\ SalesDataNew.mdb' object. Have your system administrator or the person who created this object establish the appropriate permissions for you. You have full permissions to the database, and entered a valid user name and password, but still get the error.
Solution
You need to configure a data source so it uses the correct workgroup file. By default, the data source will use the system.mdw workgroup file that s shipped with Access. To create a data source for the secured Access file, follow these steps: 1. Choose Data PivotTable and PivotChart Report. 2. Select External data source, and click the Next button. 3. Click the Get Data button. 4. In the Choose Data Source dialog box, select New Data Source and click OK. 5. Type a name for the secured data source, for example, Secured Sales Database. 6. From the dropdown list of drivers, select the Microsoft Access driver. 7. Click the Connect button. 8. In the ODBC Microsoft Access Setup dialog box, click the Select button. 9. Select the secured database and click OK. 10. In the System Database section, select Database, and click the System Database button. 11. Select the workgroup file for the secured database, and click OK. 12. Click OK to close the ODBC Microsoft Access Setup dialog box. 13. Click OK to close the error message Not a valid account name or password. 14. In the Login dialog box, enter a valid login name and password, and click OK. 15. Click OK to close the Create New Data Source dialog box.
8.4 PROTECTION: PREVENTING CHANGES TO A PIVOT TABLE
16. Click OK to close the Choose Data Source dialog box. 17. In the Query Wizard, or Microsoft Query, create your query, then complete the PivotTable and PivotChart Wizard.
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