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13.7 HIDING ALL PIVOT FIELD SUBTOTALS
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13.7. Hiding All Pivot Field Subtotals
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When you add more fields to the row area, some of the fields show subtotals. You want to stop the subtotals from appearing.
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Solution
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There s no manual setting you can change to stop subtotals from appearing for outer row and column fields, but you can turn the subtotals off programmatically. The following code turns off subtotals for all fields in the first pivot table on the active sheet. Store the code on a regular code module: Sub HideAllPTSubtotals() Dim pt As PivotTable Dim pf As PivotField On Error Resume Next Set pt = ActiveSheet.PivotTables(1) Application.ScreenUpdating = False pt.ManualUpdate = True For Each pf In pt.PivotFields pf.Subtotals(1) = True pf.Subtotals(1) = False Next pf pt.ManualUpdate = False Application.ScreenUpdating = True End Sub To run the code, use a method described in Section 13.1. The code refers to ActiveSheet, so you can run the code on any sheet that contains a pivot table.
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The HideAllPTSubtotals code uses a For Each...Next loop to set the subtotal for each pivot field in the pivot table, even the fields that are not visible in the pivot table. First, it sets the pivot field s Subtotals property index to 1, which is the Automatic subtotal
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13.8 NAMING AND FORMATTING THE DRILL TO DETAILS SHEET
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setting. This setting turns off any other subtotals that may exist for the pivot table. Then, the automatic subtotals are turned off by changing its setting to False.
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Instead of .PivotFields, you can use pt.RowFields, pt.ColumnFields, or pt.VisibleFields. Tip
The On Error Resume Next line prevents the code from displaying an error message if it can t change the subtotal setting for any pivot field. Instead, it moves on to the next line of code. To turn on all the subtotals, you could create and run a similar macro, omitting the line that sets the subtotals to False.
13.8. Naming and Formatting the Drill to Details Sheet
Problem
When a user double-clicks a data cell in the pivot table, the underlying records are exported to a new sheet. You d like to name and format the sheet when it s created by the Drill to Details feature.
Solution
You can use an event procedure that runs when a sheet is added to the workbook to name and format the new sheet. 1. In the VBE, choose Insert Module. 2. At the top of the module, where the cursor is flashing, type the following line of code to create a public variable. This variable can be used by other procedures in the workbook. Public SheetType As String 3. In Excel, right-click the pivot table s worksheet tab and choose View Code. Add the following code to the worksheet module: Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, _ Cancel As Boolean) Dim pt As PivotTable
13.8 NAMING AND FORMATTING THE DRILL TO DETAILS SHEET
If Me.PivotTables.Count = 0 Then Exit Sub For Each pt In Me.PivotTables If Not Intersect(Target, pt.DataBodyRange) Is Nothing Then SheetType = "Drill" Exit For End If Next pt End Sub 4. In the VBE, in the Project Explorer, double-click the ThisWorkbook object for your workbook. Add the following code to its module, as shown in Figure 13-5: Private Sub Workbook_NewSheet(ByVal Sh As Object) On Error GoTo err_Handler Select Case SheetType Case "Drill" 'Drill to Details Sh.Range("A1").CurrentRegion.AutoFormat _ Format:=xlRangeAutoFormatClassic1 Sh.Name = Left("XDrill_" & Sh.Name, 31) Case Else 'do nothing End Select SheetType = "" err_Handler: Exit Sub End Sub
Figure 13-5. Add code to the ThisWorkbook module.
To run the event code, double-click a data cell in the pivot table.
13.9 AUTOMATICALLY DELETING WORKSHEETS WHEN CLOSING A WORKBOOK
How It Works
When any cell on the pivot table s sheet is double-clicked, the BeforeDoubleClick event is triggered. If there are no pivot tables on the worksheet, or the double-clicked cell is not in the DataBodyRange of a pivot table, the procedure is exited. Otherwise, the public variable, SheetType, is set to a value of Drill. If the double-click creates a new sheet, the workbook s NewSheet event code runs. If SheetType is set to Drill, the sheet is given a name that starts with XDrill, and the data on the new sheet is formatted with the Classic 1 AutoFormat. In the code, sheet names are set to start with XDrill_, so they re easy to identify, and can be deleted automatically when the workbook closes. See Section 13.9 for sample code to delete the worksheets.
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