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13.16. Identifying the Query Used as the Data Source
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Someone else built the pivot table from a Microsoft Access query, and you need to know which query they used as the source and find the path and name of the Access file.
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13.16 IDENTIFYING THE QUERY USED AS THE DATA SOURCE
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The following code enters the connection string for the active cell s pivot table on a worksheet named Connection, where it can be edited. Store the code on a regular code module. Sub ListConnection() Dim pt As PivotTable Dim ws As Worksheet On Error GoTo err_Handler Set pt = ActiveCell.PivotTable Set ws = Worksheets("Connection") ws.Cells.ClearContents ws.Cells(2, 1).Value = pt.PivotCache.Connection ws.Cells(3, 1).Value = pt.PivotCache.CommandText Exit Sub err_Handler: MsgBox "Connection could not be shown" End Sub Then, follow these steps: 1. Before running the code, create a worksheet named Connection. 2. Select a cell in the pivot table for which you want to view the connection string, and run the ListConnection macro, using a method described in Section 13.1.
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The ListConnection macro clears the cells on the Connection worksheet, and enters the connection string for the active cell s pivot table in cell A2. In cell A3, it enters the command text string, that shows the query name and the fields that were used.
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To view the strings in the cells, you can widen column A, and make rows 2 and 3 taller. Format cells Tip
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A2 and A3 with Wrap Text (Format Cells, Alignment tab).
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13.17 REFRESHING A PIVOT TABLE ON A PROTECTED SHEET
If the database on which the pivot table is based has been moved, you may need to connect the pivot table to the database in its new location. You can modify the connection string to enter the new location for the database. The edited connection string can be used to programmatically update the pivot cache connection. 1. Add the following code to a regular code module: Sub UpdateConnection() Dim pt As PivotTable Dim ws As Worksheet On Error Resume Next Set ws = Worksheets("Connection") Set pt = ActiveCell.PivotTable pt.PivotCache.Connection = ws.Cells(2, 1).Value pt.RefreshTable End Sub 2. Run the ListConnection macro to enter the current connection string on the Connection worksheet. 3. On the Connection worksheet, edit the connection string in cell A2 to include the new path for the database. 4. Select a cell in the pivot table for which you want to change the connection. 5. Run the UpdateConnection macro to update the connection string.
13.17. Refreshing a Pivot Table on a Protected Sheet
Problem
You want to refresh a pivot table that s on a protected worksheet, but the Refresh Data button on the PivotTable toolbar is disabled.
Solution
You can record a macro, modify it slightly, and then run that macro when you need to refresh the pivot table.
13.17 REFRESHING A PIVOT TABLE ON A PROTECTED SHEET
1. Record a macro as you unprotect the sheet, refresh the pivot table, then protect the worksheet. 2. View the recorded code in the VBE. For example, your code may look similar to the following: Sub RefreshPivot() ActiveSheet.Unprotect Range("B1").Select ActiveSheet.PivotTables("BillingPivot").PivotCache.Refresh ActiveSheet.Protect DrawingObjects:=True, _ Contents:=True, Scenarios:=True End Sub 3. In the recorded code, you can add a password to the Unprotect and Protect lines. For example, if your password is pwd, the revised code would be as follows: Sub RefreshPivot() ActiveSheet.Unprotect Password:="pwd" Range("B1").Select ActiveSheet.PivotTables("BillingPivot").PivotCache.Refresh ActiveSheet.Protect Password:="pwd", _ DrawingObjects:=True, Contents:=True, Scenarios:=True End Sub 4. Run the macro using one of the methods shown in Section 13.1.
How It Works
The RefreshPivot macro stores your password, and uses it when unprotecting and protecting the worksheet. While the worksheet is unprotected, it refreshes the pivot table.
Notes
If you add your password to the macro, it will be visible to anyone who can open your workbook project in the VBE. For information on protecting your code, see the article Locking Your Solution s VBA Project, at http://msdn.microsoft.com/library/default.asp url=/library/en-us/odeopg/html/ deovrlockingyoursolutionsvbaproject.asp
13.18 REFRESHING AUTOMATICALLY WHEN SOURCE DATA CHANGES
13.18. Refreshing Automatically When Source Data Changes
Problem
You want the pivot table to automatically refresh when changes are made in the Excel list on which the pivot table is based.
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