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CHAPTER 5 ADMINISTRATION
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Password: Enter a password for the user in this field. By default, all users are created with empty passwords, and it s your job as an administrator not to allow that. Axapta will ask you to confirm the password when you explicitly save what you have entered by pressing Ctrl-S or implicitly save by moving out of the field. Start menu: This specifies the application menu that is displayed to the user when he or she logs in. (We have gone through creating and using menus other than the standard in 4.) Auto-complete: This saves users some typing by completing strings they have already entered as they continue to type. This is limited by login session and field. It is a time saver for most users, but can be a nuisance for inexperienced users. Password expires: The default for this option is never. You might want to reconsider this! The next tab is the Status Bar, which allows you to specify what information you want Axapta to display on the status bar for the user and whether the user should be told when changing company accounts. Check it out by selecting and deselecting some of the check boxes and clicking the Apply button to see the data displayed. The Fonts tab, as you can guess by its name, changes the fonts used in Axapta. The Development tab presents a variety of preferences for developers, and these settings are usually left up to the developers themselves since they have no meaning for other users. We look at the options on this tab in 18, which discusses the development environment. The next tab, SQL, is a very interesting one for you as an administrator and for developers, too. It allows you to specify the tracing of the execution of SQL statements.
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Note Tracing SQL statements pays a high performance penalty; you should avoid this in a production
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environment unless you need it for diagnostics.
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In the Confirmation tab, you specify what kinds of events you would like the system to ask the user for confirmation about before going ahead and doing them this covers data deletions and updates. The last tab, Preload, is where you specify which tables to preload. By default, all those that can be preloaded are selected. Preloading provides faster data access statistically; however, the first time a table is accessed and preloaded, there is a performance penalty. So now to the buttons on the Options form: Apply: Immediately applies any changes you have made. This is not a lot of fun if you are setting up another user, but it is good for seeing the results as you go when setting up your own account. Default: Resets the account to default settings. Since this form doesn t provide you with an option to export the setup and import it again later, we suggest you leave this button alone. Toolbar: Configures what buttons to display in the toolbar and whether to show tooltips or not.
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CHAPTER 5 ADMINISTRATION
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Usage Data: Presents a big form that provides tons of information about what you have been doing with the system. This form also allows you to reset user selections, which can be very helpful in development and testing environments. Best Practices: Axapta has a built-in set of rules about what good programming style is. This button takes you to a form where you can specify the level of validation as well as what Axapta objects it applies to. Compiler: Sets up compiler-related stuff. This is mostly for developers.
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Note Users have access to this form for their account and can therefore define their own settings, so you
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should have a word with them about what they may and may not decide themselves, particularly stuff like not turning on SQL tracing for their account.
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That wraps up our discussion on creating and configuring your users, so now let s look at how you can specify password parameters to refine security in your Axapta system.
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