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A personal computer is a wonderful thing. Not only do you have the tools available to perform your tasks, but you are also largely able to customize the tools and the computer environment itself. This is ideal when it s your one single personal computer. When that computer belongs to a fleet of machines----10, 50, 1,000, or more----variances among them may prove problematic. This is where client management comes in. Client management, however, does not necessarily mean that every setting is locked down and the person who is ultimately using the machine can t change a thing (although it may). It may be set up as a convenience----to prepare a machine in a manner that people expect, even though it may be just freshly unboxed. This book is about managing Macintosh OS X machines, focusing on Leopard and Snow Leopard. If you re a long-time Macintosh administrator in a completely OS X environment, we hope we have something a little deeper to share. If you re a longtime Macintosh administrator, but now find yourself in an environment without a Mac OS X server to manage the machines in your fleet, we can show you how----no matter if this is because you re in an all Windows environment, or if you don t have any formal server at all. Finally, if you re a Windows admin suddenly finding more and more Macintosh machines under your purview, never fear! Macintosh machines are manageable. Mac OS X supports Managed Preferences, also called MCX by many administrators (this is because the directory record that stores the information are named MCXSettings and "MCXFlags," which purportedly stands for Managed Client for (OS) X ). The Managed Preferences system is very powerful and extensible. However, it s somewhat under-documented and----we find----misunderstood. Managed Preferences is akin to Windows Group Policy. It s similar in concept, but different in execution. In this chapter, we ll look at specific reasons for client management and take a high-level look at what s involved: The benefits you gain by managing machines The need to deliver these preferences to client machines Alternate ways to manage client machines outside of Managed Preferences proper
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CHAPTER 1: Why Manage
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Predictability Means Less Work over Time
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One great reason to manage is offering predictability to the people who will be using their machines. In a smaller company, people may not change machines too often, but correspondingly, the tech support staff will likely be smaller in number and might not want to manually set up each machine every time it is handed to someone. In a larger organization, the scale just becomes impossible to handle. Client management allows a machine to set certain default values for users so it s ready (or nearly ready) for use without much manual work. For example, if there is an application that is used company-wide, it is convenient to have an icon for it in the Dock. Rather than rely on the end-users to add the icon, wouldn t it be nice if it could just appear there for them with no additional work on their part This is just one way client management turns out to make computer use easier for both the end-user and the administrators. Predictability also ties into your organization s default settings. If your company has decided to use Microsoft Word 2008, but keep the older non-XML formats for compatibility, you can set that automatically for all users. It s better to have it set from the start than to require people to remember to update the setting (and possibly having a few documents saved in the wrong format).
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Maintaining Company Policy
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Another reason to manage a machine is to align it with the policies of the company. Often, the policies enforced are security-related. This may mean automatically enabling FileVault on accounts as they are created, and disallowing the user to turn it off. It may mean enforcing a proxy for web traffic to pass though. There won t be a lecture here about how or why to have or follow a company policy, just to say that you can. Sometimes, security policies are in place because they re solving a direct problem. In the example of enforcing FileVault for accounts, laptops are lost or stolen every day. It s useful to know that to the new person possessing the machine, it s just a shell, rather than a vessel to company data. Enforcing a password-protected screensaver is further protection for machines that are left logged-in and merely put to sleep by closing the lid. At other times, certain security policies exist to protect less tech-heavy users. For example, salespeople often travel outside of the office; they visit client sites, and work in hotel lobbies, conference rooms, and coffee shops, all of which are typical locations to use a laptop. They re also locations where one may step away from a laptop to refill a beverage or throw away trash, or get distracted by a conversation. A managed machine could be set to require a password for unlocking the screen saver and after waking from sleep, protecting the machine from passers-by who may want to sneak a peek at the screen or use it for unknown purposes while the owner is away.
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