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In this chapter, we ll present step-by-step recipes for accomplishing certain common preference management tasks, and briefly discuss the rationale behind managing many of these items. We ll first look at managing the Finder sidebar, as an example of preference management used to improve the user experience by hiding items that are not relevant to your organization. Another reason systems administrators are asked to begin managing certain computer preferences or settings is in the name of security. Organizations want to reduce the risk of sensitive or confidential information being disclosed to the wrong individuals, and also to protect the privacy of their employees. So the next set of recipes we present will demonstrate configuring the login window, the screen saver, FileVault, and more to make your managed Macs more secure. Yet another common reason to manage preferences is to help users adhere to organizational policies. Our example here will be iTunes. You can use managed preferences to disable features of iTunes that may get your users into trouble. In some cases, you ll be managing preferences to help your users work better as a team. The last recipe in this chapter demonstrates managing Microsoft Office 2008 to save its documents by default in the older Office 97--2004 format. You might do this to guide users toward a file format the majority of people in your organization can read and write, especially if not everyone in your organization has been updated to the latest versions of Office. Our look at managing Microsoft Office will also include turning off the Auto Updater and Setup Assistants, again, to improve the end-user experience by removing needless distractions.
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CHAPTER 11: Recipes
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Finder Sidebar
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For our first recipe, we ll look at a task that falls under user experience, where an administrator manages some preferences to help guide the users to better choices or hide items that are not relevant in the current environment. The Finder sidebar (Figure 11-1) contains a preset list of commonly used folders, drives, and network locations that Apple feels are the most useful. However, many administrators want to be able to manage it in a way that better suits their needs. The administrator could add useful items for end-users, or remove the Shared section, which tends to confuse many people with its visual clutter.
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Figure 11-1. The Finder sidebar
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CHAPTER 11: Recipes
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The sidebar is pretty easily manually configured via preferences in the Finder itself (Figure 11-2).
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Figure 11-2. Finder sidebar preferences
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While Workgroup Manager contains Finder preferences, it doesn t have any preconfigured way to manage the sidebar. We can add those preferences, though, by importing them into Workgroup Manager. We show you how in the next section. This way, if you want to manage these preferences for your fleet of Macintosh machines, you ll easily be able to.
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CHAPTER 11: Recipes
Adding Preferences to Manage the Finder Sidebar
First, open Workgroup Manager, select a user, group, or computer, and then choose Preferences. This should bring you to the typical Overview panel (Figure 11-3). For our purposes, we need to click the Details tab.
Figure 11-3. Workgroup Manager Details tab in Preferences
Click the Add button (the + ). In the resulting file open dialog, from your home directory, choose the Library/Preferences/ file and click the Add button. The new preference will be displayed in the details list. From there, you should edit the imported preferences to match your needs by clicking the edit icon (the pencil, underneath the list). Importing a .plist file will import the preferences as set in that .plist file. If the .plist file you imported was in use by a user who had adjusted his or her sidebar preferences, you ll see this reflected in the values when you edit the list. To remove only the Shared section of the sidebar, you ll want to delete the savedsearches, systemitems, and useritems keys (listed under the Name column). Do so by highlighting the key to delete and clicking the Delete button at the top of the panel, or by pressing the delete key.
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