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CHAPTER 12: Managing Mobile Accounts
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However, in practice, not all combinations you can make with Workgroup Manager lead to configurations that provide good user feedback in the Mobile Account Preferences dialog. For example, let s say you added ~/Music to the Home Sync exclusion list, managed Once, to turn off sync of the iTunes library. No indication of this setting would appear in the Mobile Account Preferences dialog. Your users might then assume their Music folder was being synchronized, and might be confused (or worse) when they discovered it was not. You ll need to very carefully select which preferences to manage Always, which to manage Once, and test their interaction with the Mobile Account Preferences dialog to make sure your managed settings don t lead to user confusion or frustration. Table 12-1 shows how some of the combinations of managing some preferences Once, and other preferences Always affect the availability of controls in the Mobile Account Preferences dialog.
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Table 12-1. How Mobility Rules Management Affects the Mobile Accounts Preferences Dialog
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Workgroup Manager Mobility Rules
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Preferences Sync Manage: Manage: Once Always (Merge with user s settings selected) Always Home Sync Once Once Options Once Once
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Mobile Account Preferences Behavior
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All controls enabled Sync at login/logout checked, but inaccessible
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Manage:
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Always
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Only sync frequency and menu bar status available All controls disabled
Manage:
Always
Always
Always
Managing Synchronization Preferences Walkthrough
Let s do a step-by-step walkthrough of setting managed preferences for mobile account synchronization. We ll use the strategy of managing some rules Once and some Always. This is the most complex of the suggested strategies----if you choose to implement one of the simpler strategies you should be able to follow this and make some simpler choices.
CHAPTER 12: Managing Mobile Accounts
Using Workgroup Manager, start by creating a computer group named HomeSync. Add one or more computers to this group for testing. Figure 12-7 shows an example.
Figure 12-7. HomeSync computer group in Workgroup Manager
Switch to the Preferences Overview by clicking the Preferences icon in the toolbar. Click the Mobility icon to go to the editors for mobile account preferences. Select the Rules and Preference Sync tabs, as shown in Figure 12-8.
CHAPTER 12: Managing Mobile Accounts
Figure 12-8. Preference Sync settings
Select Manage: Always. Since there is no end-user interface for changing the settings for preference sync, if you manage this, you might as well manage it always. For this walkthrough, we ll leave everything here with its default value(s). If you have applications that create temporary files, caches, or indexes in ~/Library that should not be synchronized, you would add exclusions to the Skip items that match any of the following list. But for now, click Apply Now and select the Home Sync tab. The view should change to match Figure 12-9.
CHAPTER 12: Managing Mobile Accounts
Figure 12-9. Home Sync settings
Again, set the management frequency to Always and leave everything else at its default value(s). Click Apply Now and then click the Options tab, which should change the view to match Figure 12-10.
CHAPTER 12: Managing Mobile Accounts
Figure 12-10. Synchronization options
For this group of preferences, we want the user to be able to change the synchronization frequency and remove the HomeSync menu from the menu bar if desired, so we ll manage this set of preferences Once. Set the background sync time to 20 minutes, and check Show status in menu bar. Click the Apply Now button. Log in with a mobile account into a computer that is a member of the HomeSync computer group you just created. The Mobile Accounts Preferences dialog should look something like Figure 12-11.
CHAPTER 12: Managing Mobile Accounts
Figure 12-11. Mobile Accounts Preferences dialog, part of System Preferences/Accounts
The dialog does a fair job of reflecting the current managed settings. You can alter the periodic sync time, but cannot deselect login and logout sync, as these are managed Always. The list of folders to synchronize looks like it could be changed, but if you click the Only selected folders radio button, you ll see that all of the subfolders are selected, but disabled. What if we d like the user to be able to modify more items in this dialog For example, what if we d like the user to be able to select only a few folders in his or her home for synchronization instead of the entire home One solution would be to manage the Preference Sync items Always, and manage the Home Sync items either Never or Once. If we are using the default settings, Once gets us the same place as Never, but if we need to customize the exclusion list, we ll want to use Once. See Figure 12-12.
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