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Setting Up the Page
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Our project demands are to have this report on a letter-size page and for the page orientation to be portrait. How do we know that the newly added report meets these criteria Let s make sure that our report complies with requirements by examining the properties of the report. Right-click the open gray area inside the design surface, as indicated in Figure 4-19, and select the Properties option. This will bring up the Report Properties dialog box. Make sure you select the General tab; your display should look similar to Figure 4-20.
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s Note You should always right-click an open gray area to access report properties. If you right-click inside
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any band, you ll get properties related to the selected band, not reports properties.
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Figure 4-20. General tab of the Report Properties window As you can see in Figure 4-20, I put my name as the Author and typed the report name in Description. You ll also notice that I changed the grid spacing from the default 0.125 inches to 0.075 inches; the reason for this change is that the finer the grid space, the better you can lay out the report control. From this report on, I m setting the grid spacing to 0.075 inches.
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CHAPTER 4 s REPORTING WITH WINDOWS FORMS
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The other settings determine how the grid will act and whether showing the page header and footer is necessary on each page of the report. For now, I d advise you to let all other options stay at their defaults. For example, if you uncheck Draw Grid, you won t see gridlines inside the report designer. Gridlines helps you place report items; therefore, I d suggest you keep the option as checked. Before we continue to work on report design, let me tell you some important information about the Layout tab inside the Report Properties dialog box (see Figure 4-21). Click the Layout tab now.
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Figure 4-21. Layout tab of the Report Properties window The Layout tab is important for setting up pages. From here, you can control the layout of the output in terms of paper and page selection. Figure 4-21 shows the default settings of page width set to 8.5 inches and page height to 11 inches. This means a letter-size page and a portrait page orientation.
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s It is very simple to change the page orientation from portrait to landscape. All you have to do is to Tip
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switch the values for the page width and page height.
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You will also notice that all four margins are set to 1 inch. If you do the math, 6.5 inches width in body section plus 1 inch each for left and right margins makes the total 8.5 inches, the total width of a letter-size page.
s You can set the top, bottom, left, and right margins to zero and set the band width in the report Tip
designer to 8.5 inches to use the maximum width available on the page.
CHAPTER 4 s REPORTING WITH WINDOWS FORMS
Before we move on to design the header and footer, let s set the sizes of the header, body, and footer sections to 6.5in,1in, 6.5in,1in and 6.5in,0.5in respectively (please see Figure 4-22).
Figure 4-22. Setting the sizes of body, header, and footer sections
Designing the Page Header and Footer
Now, we have all three sections added to our report. You may decide to work on any of them first; however, I d suggest setting the header and footer first, as they are not usually as complicated as the body section. Adding report items to the report design surface is easy. All you need to do is select the report item you want from the Report Items toolbox and drag it to its destination on the design surface. The destination could be any band header, body, or footer. Figure 4-23 shows an example of dragging and dropping a text box inside the header section. Please make sure to drag and drop the following report items inside the header section: TextBox item for the report title TextBox item for the company title TextBox item for the print date Please make sure to drag and drop the following report items inside the footer section: Line item for separation (for this item, you can draw from the left-side starting position and continue to draw until you reach the right-side position) TextBox item for the page number
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