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CHAPTER 6 WHAT LURKS IN THE FOREST OF LISTS
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I can hear your question now: Well, I am not using content types at all, only lists, so how is this relevant to me Actually, you are using content types whether you like it or not. Any list, even if it is not set to allow content types, has the Item root content type enabled. When you create a custom list and add nothing but a new item, you still get the Title column, right How can this be, if you haven't added the column Title at all As you create a new list, SharePoint automatically adds the Item root content type to your list. That content type contains only a single column. Guess what it is called.
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NO, REALLY, I AM NOT USING CONTENT TYPES!
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If you still think you re not using content types, care to bet $5 on that Create a new custom list, and don t add anything; just give the list a name, and click OK. Now stop. You haven t done anything to add any content types, right Start SharePoint Manager 2007. If you don t have SPM, get it; it is free and one of the best SharePoint tools that exists. It is available free from CodePlex at http://codeplex.com/spm. Go ahead, I ll wait right here. Ready Browse to your newly created list in SPM. In the Properties pane, find the property collection ContentTypes, and click the three little dots. You will see something like this:
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CHAPTER 6 WHAT LURKS IN THE FOREST OF LISTS
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Notice that ContentTypesEnabled is set to False but that you still are given two content types to the list, Item and Folder. Notice also that the form template names are set to ListForm. So, you are using ContentTypes, no matter how much you don t want to use it. Now, hand over that $5. Actually, I ll settle for a nice and honest review of this book on Amazon.
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Content types will have to wait until the next chapter for our enlightened presence, but for now, know that the EnableContentTypes turns on the management of content types through the web interface only. The EmailAlias attribute is documented as being used to set the incoming address for an email-enabled list; however, it doesn t, which is a real shame actually, if only an inconvenience. I will explain more about this in a moment, but first I ll briefly describe what email enabling lists actually means. In short, you can email content to a SharePoint site and have the email and its contents stored in a list. This functionality is quite cool and is definitely a user experience feature, so I will take a little time to elaborate on this in the A Deep Dive into Email-Enabled Lists section a bit later. I highly recommend reading that section because it contains some wonderful nerdy knowledge. Oh, and yes, I will explain how to email enable custom lists. And if you are a good reader, I will do it with a single line of code. In the meantime, let s continue exploring the other attributes of site List elements. Let s get back to the problem of the nonfunctioning EmailAlias attribute. If you examine the STS folder s onet.xml file, you will notice that several of the lists in the configuration with ID 0 have EmailAlias set. However, as much as you would think that would email enable the lists, no such thing happens. To be honest, that is a good thing, because the email aliases are global to the farm. If you had set the alias for one list in one configuration, you would get an error if you tried to ever use the same configuration again. If you look at how Microsoft creates new lists on the create new list page (new.aspx, which in turn inherits Microsoft.SharePoint.ApplicationPages.NewListPage), you will see that even Microsoft manually sets EmailAlias if you fill in the property. You can safely ignore the EmailAlias attribute; it doesn t do anything except confuse you. VersioningEnabled and EnableMinorVersions are closely related. Setting VersioningEnabled will allow you to store multiple versions of a file in a document library or an item in a list. If you additionally set EnableMinorVersions, you will also get subversions to each major version; that is, your versioning will be 1.1, 1.2, 1.3, and so on, with the second number being the minor version and the first number being the major version. Versioning in SharePoint is a really powerful feature that you can use to track changes and make sure you keep a record of those changes in case you want to revert later. Although a thorough examination of versioning is a bit outside the scope of this book, you should know that major versions are considered the published versions while the minor versions are drafts. If you enable versioning, you can have both a published version visible to everyone and a version visible only to you, list managers, and approvers. Once you are done with your edits, you can publish a new major version, which then becomes visible to everyone.
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