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CHAPTER 13 MAKING THE MOVE TO OPENOFFICE.ORG
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Figure 13-3. The OpenOffice.org interface has several components.
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You can select which toolbars are visible on your screen, as well as customize those that are already there. You can also add new toolbars and customize the OpenOffice.org menus. The color scheme of OpenOffice.org can be altered to your tastes, and you can also alter various trivial elements of the interface, such as the size of the icons.
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Adding Functions to Toolbars
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The quickest way to add icons and functions to any toolbar is to click the small arrow at the right of a toolbar and select the Visible Buttons entry on the menu that appears. This will present a list of currently visible icons and functions, along with those that might prove useful on that toolbar but are currently hidden. Any option already visible will have a check next to it. Additionally, you can add practically any function to a toolbar, including the options from the main menus and many more than those that are ordinarily visible. Here are the steps: 1. 2. 3. Click the small down arrow to the right of a toolbar and select the Customize Toolbar option. In the Customize dialog box, click the Add button in the Toolbar Content section to open the Add Commands dialog box, as shown in Figure 13-4. Choose a category from the list on the left to see the available commands in the list on the right. The categories of functions are extremely comprehensive. For example, under the Format category, you ll find entries related to specific functions, such as increasing font sizes or setting a shadow effect behind text. Those categories are self explanatory for the most part.
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CHAPTER 13 MAKING THE MOVE TO OPENOFFICE.ORG
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Select the function you want to add on the right side of the Add Commands dialog box and then click the Add button. After you ve finished making your choices, click the Close button. You ll then see your new function in the list of icons in the Customize dialog box, under the Toolbar Content heading. The last new icon you chose will be automatically selected. Click and drag up or down in the list to move the new function left or right on the toolbar itself (you ll see the toolbar update when you release the mouse button). Alternatively, you can highlight the icon and click the up and down arrows next to the list. To temporarily hide the new icon, or any other icon, remove the check from alongside it.
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Figure 13-4. Adding a new function to the toolbar is very easy within OpenOffice.org.
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CHAPTER 13 MAKING THE MOVE TO OPENOFFICE.ORG
Many functions that can be added are automatically given a relevant toolbar icon, but you can choose another icon for a function by selecting the icon in the list in the Customize dialog box, clicking Modify, and then selecting Change Icon. You can also use this method to change an icon that already appears on a toolbar.
Note To delete an icon from a toolbar, click the two small arrows to the right of the toolbar and then select the Customize Toolbar option. Select the icon you want to remove, click the Modify button, and choose to delete it.
Adding a New Toolbar
If you want to add your own new toolbar to offer particular functions, you ll find it easy to do. Here are the steps: 1. Click the small down arrow to the right of any toolbar and select Customize Toolbar from the list of options. Don t worry you re not actually going to customize that particular toolbar! In the Customize dialog box, click the New button at the top right. Give the toolbar a name. To make the toolbar permanent, keep the default entry in the Save In field, which should read OpenOffice.org. To have the toolbar attach to the currently open document so that it appears only when that document is opened, select the document s name in the Save In field. Note that this is effective only if documents are saved in native OpenOffice.org file formats. Populate the new toolbar, following the instructions in the previous section. After you ve finished, click the OK button.
2. 3.
4. 5.
You should see your new toolbar either beneath or to the right of the main toolbars. If it is located to the right, you may have to click and drag its move handle at the left of the toolbar to reposition it so that all its features are visible. To hide the toolbar in the future, click View Toolbars, and then remove the check alongside the name of your toolbar.
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