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Graphics that are imported into Writer must be anchored in some way. In other words, they must be linked to a page element so that they don t move unexpectedly. By default, they re anchored to the nearest paragraph break, which means that if that paragraph moves, the graphic will move too. Alternatively, by right-clicking the graphic, you can choose to anchor it to the page, paragraph, or character it is on or next to. The context menu also includes a Wrap option, which lets you set the type of text wrap you want to use. By default, Optimal Page Wrap is selected. This causes the text to wrap down just one side of the picture the side on which the picture is farthest from the edge of the page. Alternatives include No Wrap, which means that the graphic will occupy the entire space on the page; no text is allowed on either side of it.
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Often it s useful to present columns of numbers or text within a word processor document. To make it easy to align the columns, OpenOffice.org offers the Table tool. This lets you quickly and easily create a grid in which to enter numbers or other information. You can even turn tables into simple spreadsheets, and tally rows or columns via simple formulas. To insert a table, click and hold the Table icon on the standard toolbar (which runs across the top of the screen beneath the menu). Then simply drag the mouse in the table diagram that appears until you have the desired number of rows and columns, and release the mouse button to create the table. Whenever your cursor is inside the table, a new toolbar will appear, offering handy options, like the ability to add rows and columns, split an existing cell, alter the styling of a cell, and create a sum cell in which you add the contents of other cells. Once again, simply hover your mouse over each button to find out what it does via a tooltip.
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You may want to add headers and footers to long documents to aid navigation. They appear at the top and bottom of each page, respectively, and can include the document title, page number, and other information. Headers and footers are created and edited independently of the main document, although they can utilize the same paragraph styles as the main document. As you might expect, inserting headers and footers takes just a couple of clicks. Choose Insert Header Default or Insert Footer Default, depending on which you wish to insert (documents can have both, of course). Writer will then display an editing area where you can type text to appear in the header or footer. For more options, right-click in the area, select Page, and then click the Header or Footer tab. Here you can control the formatting and nature of the header or footer. Clicking the More button will let you apply borders or background colors. You might wish to insert page numbers that will be updated automatically as the document progresses. OpenOffice.org refers to data that automatically updates as a field. You can insert a wide variety of fields by choosing from the submenu that appears when clicking Insert Fields. To use multiple headers and footers, you need to define them in page styles. In the Styles and Formatting palette (of which we have already spoken), select the Page element and edit the Left Page or Right Page element.
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If you work in an office environment, it s unlikely that you ll ever be the only person to read or edit a document you create. Most documents tend to get shared between individuals, especially if you re working in a group or as part of a project. The people behind OpenOffice.org are aware of this, and there are two features in particular that can aid collaborative working: recording changes and notes. Recording changes: Known as Track Changes in most Microsoft Word products, this feature causes Writer to remember any edits and highlight them within documents. To record changes within a
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