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Deleting data is also easy. Just highlight the cell or cells with the data you want to delete and then press the Delete key. If you want to totally eradicate the cell along with its contents, right-click it and select Delete. This will cause the data to the sides of the cell to move in. You ll be given a choice on where you want the cells to shift from to fill the space: left, right, above, or below. To insert a new cell, right-click where you would like it to appear and select Insert. Again, you ll be prompted about where you want to shift the surrounding cells in order to make space for the new cell.
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Calc includes a large number of formulas. In addition to simple and complex math functions, Calc offers a range of logical functions, as well as statistical and database tools. Certain formulas can also be used to manipulate text strings, such as dates. You can get an idea of the available functions by clicking the Function Wizard button on the Formula bar. (This reads f(x) and is located just below the formatting toolbar.) This will bring up a categorized list of formulas, along with brief outlines of what function the formula performs. If you would like more details, use the help system, which contains comprehensive descriptions of most of the formulas, complete with examples of the correct syntax. Just click the Help button and then type the name of the function into the Search text field. You can reuse formulas simply by cutting and pasting them. Calc is intelligent enough to work out which cells the transplanted formula should refer to, but it s always a good idea to check to make sure the correct cells are referenced.
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Within a spreadsheet, you may want to sort data according to any number of criteria. For example, you might want to show a list of numbers from highest to lowest, or rearrange a list of names so that they re in alphabetical order. This is easy to do within Calc. Start by highlighting the range of data you wish to sort. Alternatively, you can simply select one cell within it, because Calc is usually able to figure out the range of cells you want to use. Then select Data Sort from the main menu. Calc will automatically select a sort key, which will appear in the Sort By dropdown list. However, you can also choose your own sort key from the drop-down menu if you wish, and you can choose to further refine your selection by choosing up to two more sort subkeys from the other drop-down menus.
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The filter function in Calc lets you selectively hide rows of data. The spreadsheet user can select which criteria to use to filter the rows, or select Autofilter to choose from a drop-down list that appears in the cell at the top of the column. Using filters can be useful when you re dealing with a very large table of data. It helps isolate figures so you can compare them side by side in an easy-to-follow format. For example, you could filter a table of sales figures by year. To use the filter function, start by highlighting the data you wish to see in the drop-down list. Make sure the column header for the data is included too. If you re using the filter feature on a table of data, this selection can be any row or column within the table, although it obviously makes sense to use a column that is pertinent to the filtering that will take place. After you ve selected the data to filter, choose Data Filter Autofilter. Click Yes if asked whether you want the first line to be used as the column header. You should find that, in place of the column or row header, a drop-down list appears. When a user selects an entry in the list, Calc will display only the corresponding row of the spreadsheet beneath. To remove a filter, choose Data Filter Remove Filter.
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