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CHAPTER 14 COMMUNICATING WITH OTHERS
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Evolution s search folders feature is a more powerful alternative to message filters. Using search folders, you can filter mail based on a similar set of criteria, but you can choose to include messages in the results that might be associated with the filtered messages. For example, if you choose to filter by a specific individual s e-mail address, you can choose to have any replies you sent to that person included in the results, rather than simply messages received from her. In addition, you can apply search folders to specific e-mail folders on an ongoing basis, rather than all incoming e-mail. It s important to note, however, that a search folder isn t a filter. The messages aren t moved into the new folders. They stay where they are in your Inbox (or any other folder they might be contained in). Despite the name, search folders are actually little more than saved searches. They just act like filters. However, search folders are dynamically updated if a message is deleted from the Inbox folder, for example, it will also stop appearing in any relevant search folder. You can create a new search folder by clicking Edit Search Folders and then clicking the Add button. As with creating message filters, clicking the drop-down box beneath the Add button will let you select filtering criteria. The choices are broadly similar to those for message filters, in that you can filter by e-mail address, size of e-mail, message body, and so on. At the bottom of the dialog box, you can choose to search specific folders (the default), all local folders, or all active remote folders (which includes any of your mail stored on a server elsewhere). In the Include Threads drop-down box, you can select what kind of results you would like the search to return: None simply returns e-mail messages matching the criteria. All Related returns every single message that is associated with the criteria. Replies returns results that include replies to the messages returned via the filter. Replies and Parents returns results that include replies and also any initial message that you or others might have sent that inspired the message included in the filter results. No Reply or Parent returns results that include only initial messages sent to you.
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Search folders results are listed under Search Folders on the left side of the Mail mode window. The search folders feature is very powerful and worth spending time investigating.
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TIPS FOR USING EVOLUTION E-MAIL
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In many ways, Evolution is similar to e-mail programs you might have used in the past, but it also has a few of its own quirks and idiosyncratic ways of working. Here are a handful of preferences you might want to set to have Evolution behave in a more familiar way: Forward e-mail inline: If you attempt to forward a message, Evolution will attach it to a new message as a file. The person receiving the e-mail will then need to double-click the file to view the forwarded e-mail, which can be confusing. The solution is to make Evolution forward the message inline, which is to say that Evolution will quote it beneath the new mail message, like Microsoft e-mail programs. To do this, click Edit Preferences, click Composer Preferences on the left side of the dialog box, click the Forward Style drop-down list, and select Inline. Change the plain text font: Any messages sent to you in plain text format, rather than HTML, will appear in the message preview pane in a Courier-style font. To
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CHAPTER 14 COMMUNICATING WITH OTHERS
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have messages display in a more attractive and readable typeface, click Edit Preferences, select Mail Preferences on the left side of the dialog box, and then remove the check from Use the Same Fonts As Other Applications. In the Fixed Width Font drop-down list, select an alternative font. The standard Ubuntu font is called Sans and is a good choice. Always create HTML e-mail: Evolution defaults to plain text e-mail for any new messages you create. If you want to always create HTML messages, click Edit Preferences, click Composer Preferences on the left side of the dialog box, and then put a check alongside Format Messages in HTML. Empty trash on exit: To automatically get rid of deleted messages each time you quit Evolution, click Edit Preferences, click Mail Preferences on the left side of the dialog box, and put a check alongside Empty Wastebasket Folders on Exit. Then select how often you would like this to happen from the drop-down list: every time you quit Evolution, once per day, once per week, or once per month. Vertical message window: As an alternative to positioning the message preview window beneath your messages, Outlook lets you position the message at the right of the message list, thus forming three vertical columns (folders, messages, and preview). To switch to this view under Evolution, click View Preview Vertical View.
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