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CH AP T ER 27 I N D EP TH : E VO LU TI ON
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Contact lists are simply lists of e-mail addresses. Once a list is created, you can rightclick its entry in the contacts list, and then choose to send a message to the list or forward it to someone else as a vCard. The obvious use of contact lists is for sending group e-mail messages.
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Note vCard is a virtual business card. Effectively, it s a small file that contains personal information. As
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well as personal data, vCards can contain pictures and audio clips. They re understood by practically all businesslevel e-mail programs, including Microsoft Outlook and Apple Mail.
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To create a contact list, click the small down arrow next to the New button in Contacts mode, and select the option from the list. Give the list a name in the relevant box, and simply click and drag contacts from the main program pane onto the bottom of the Contact List Editor pane. This will automatically add their names and e-mail addresses. Alternatively, you can type their e-mail addresses manually into the field under the Members heading, and then click the Add button, which can be useful if the individual isn t in your contact list. By checking the Hide Addresses When Sending Mail to This List option, you can ensure that the e-mail addresses are added to the BCC field of a new message, so people on the list don t see the others on the list.
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The Calendars mode of Evolution allows you to keep an appointments diary. Entries can be added in half-hour increments to the working day, and you can easily add events to days that are weeks, months, or even years in advance. Viewing a day s appointments is as simple as clicking its entry in the monthly view at the top right of the program window.
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You can make the following three types of diary entries: Appointments: These are events in your diary that apply to you only. You might have a meeting with a colleague, for example, or might simply want to add a note to your diary to remind you of a particular fact.
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CH AP T ER 27 I N D EP TH : E VO LU TI ON
All Day Events: A training day or a holiday could be entered as an all day event. However, all day events don t block your diary, and you can still add individual appointments (after all, just because your day is taken up with an event, that doesn t mean you won t need to make individual appointments during the event). All day events appear as a light-blue bar at the top of the day s entry in your diary. Meetings: Meetings are like appointments, but you also have the option of inviting others to attend. The invitations are sent as iCal attachments to e-mail, so users of Microsoft Outlook should be able to reply to them (provided Outlook is properly configured; see the program s documentation for details, and note that iCal is sometimes referred to by the specification number RFC 2446/2447). Once an individual receives a meeting invitation, he can click to accept or decline. When Evolution receives this response, the individual s acceptance or declination will be automatically added to the diary entry.
Adding or Editing a Diary Entry
These instructions assume the Calendars mode is set to Day view, which shows a full working day diary alongside a monthly calendar. To ensure Day view is selected, click the Day icon on the main toolbar running across the top of the screen. Day view is the default calendar view under Evolution. The other choices are Week, Month, and Work Week (which shows appointments during the week in daily columns). If you switch to another view, Evolution will always work in that view until you change back again. To add a new diary entry, simply select the day in the monthly calendar on the left, and then select the time the appointment is to start in the day viewer. Then right-click and choose an appointment, an all day event, or a meeting. To edit an existing diary entry, double-click its entry in the list.
Note When you right-click in Calendars mode, you ll also see an option to add a task. Adding a task in
Calendars mode automatically links it to the selected day and time. Task items due on the current day are marked in dark blue.
At its most basic, all an appointment needs in order to be entered into your diary is some text in the Summary field, as shown in Figure 27-9. By default, appointments and meetings are assumed to last for half an hour, but you can change this by clicking the down arrow in the Minutes or Hours fields. For what it s worth, appointments can go on for days just select a sufficient quantity of hours. You can actually set the meeting duration to 10,000 hours (wouldn t that be the meeting from hell )!
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