data matrix excel add in free SHAREPOINT AND EXCEL: THE PERFECT PARTNERSHIP in Excel

Generating DataMatrix in Excel SHAREPOINT AND EXCEL: THE PERFECT PARTNERSHIP

CHAPTER 1 SHAREPOINT AND EXCEL: THE PERFECT PARTNERSHIP
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Excel Has Something for Everyone
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Microsoft Excel has played a critical role in most businesses from the early days of PCs. Excel is not only a workhorse, it s a treasure trove of invaluable features that can make both novices and techies smile. Whether you need to create a simple budget for your home-based business or make long-range financial projections that pave the way for a small company to become a multinational corporation, Excel has something for everyone. With Excel, you can create complex formulas that calculate the distance to newly discovered planets, analyze the cost per part of a supersonic jet aircraft, or gauge the time it takes to print, bind, and ship a print-on-demand book.
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Using Excel As a Database Tool
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Excel isn t limited to number crunching. Excel has become the de facto database of choice for millions of users. Excel is a flat-file database tool, so its uses are limited to nonrelational data, but that doesn t stop those who need to keep lists. A single Excel spreadsheet can hold 65,536 records with 256 columns of data. That s a lot of data even for a large company to track. Some of this data might be better housed in Microsoft Access, Microsoft Outlook, or a SQL Server database. However, Excel is, in fact, the home of transaction data, contact information, inventories, customer lists, store locations, newspaper listings, and a host of other types of data. Using Excel s data tools, users can sort, filter, subtotal, conditionally format, and analyze and report with pivot tables.
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XML Makes Data Truly Portable
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Excel 2003 offers even greater adaptability with the integration of Extensible Markup Language (XML). XML converts data in a worksheet to a text file that a variety of applications can read and understand through the use of standardized tags. XML offers new freedom from the limitations of data importing and exporting. With XML, you can create custom schemas that allow you to extract business data, such as customer information, from your worksheets for use in other databases or reports.
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Excel Lists Simplify Data Management
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Also new to Excel 2003 is a feature, for lack of a better name, called an Excel list. You might have thought that whenever you entered data into a worksheet you were creating an Excel list. Although technically you were, Excel 2003 has taken list creation to a new level. Using Excel list features, you can segregate data in a worksheet and work with it independently from other data in the worksheet. By designating a range of cells as a list, you can sort and filter the data defined by the list parameters, ignoring everything else in the worksheet. You can toggle a total row on and off that allows you to apply a number of aggregate functions quickly such as SUM, AVERAGE, MIN, and MAX to your list. Because the totals
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CHAPTER 1 SHAREPOINT AND EXCEL: THE PERFECT PARTNERSHIP
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row automatically creates a SUBTOTAL formula, you can be assured that your totals are correct even when you filter the list data. Figure 1-1 shows the features of an Excel list.
Figure 1-1. An Excel list is a designated range of cells within a workbook with added functionality.
Excel lists are also great for ensuring that formatting and formulas are carried down to subsequent rows. Even conditional formatting is automatically applied to new rows of data in a list. You can analyze list data with Excel s PivotTables feature and chart it using the Chart Wizard.
SharePoint Makes Collaboration Possible
Microsoft SharePoint Technologies, comprised of Microsoft SharePoint Portal Server (SPS) and Microsoft Windows SharePoint Services (WSS), provide a framework for collaboration and teamwork in both large multinational enterprises and small entrepreneurial organizations. Microsoft SharePoint uses Microsoft Internet Explorer so that users can browse collections of web pages containing content specifically relevant to their team or user group. However, SharePoint sites aren t merely passive information sources. With appropriate permissions, users can add content directly to lists on the site, modify page layouts, upload and download documents, run photographic slide shows, participate in discussions, and create personalized views of pages in the site. SharePoint sites can become critical resources for teams that need to work together efficiently and effectively. Before we discuss the common characteristics of SPS and WSS, let s first differentiate between the two SharePoint technologies.
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