data matrix excel Figure 7-6. The Area column was out of place, and caused the paste error. in Excel

Printer DataMatrix in Excel Figure 7-6. The Area column was out of place, and caused the paste error.

Figure 7-6. The Area column was out of place, and caused the paste error.
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One of the Descriptions was truncated. You need to check all the Excel descriptions to make sure they re 255 characters or less. You can use Excel s LEN function to identify the descriptions that are too long. There s a third problem that SharePoint didn t notify us about. The Issue Date column has a default setting of Today s Date. When the data was pasted, SharePoint used the default, not the date from the Excel list. For now, you need to change the default setting for the Issue Date column to None. After you ve pasted the data from Excel, you can change the default back to Today s Date. After fixing these issues, copy and paste the Tasks data again.
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Modifying the Home Page
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You want to turn the home page of the COS site into a dashboard focusing primarily on the information needs of the project s stakeholders. If business users and managers can get the information they need from the site, they ll feel more informed and have more confidence in the project team. Project announcements can be posted on the site, allowing the team to handle stakeholder communications proactively rather than reactively in response to individual e-mail requests. Brian will spend less time managing stakeholders and will have more time to manage the project. You re putting the stakeholder information on the home page so the team doesn t need to spend time training stakeholders so they can navigate the site. The home page will meet some developer and tester needs as well. Team members will be able to add and update tasks on the home page. However, team members will primarily use the Quick Launch bar to access custom views, such as My Tasks. Here are the modifications to the home page: Close the Calendar web part stakeholders don t need it. The COS team doesn t have a logo, so also close the Site Image web part. Change the General settings for Shared Documents and Contacts to remove their links on the Quick Launch bar (Site Settings Modify Site Content Customize). Add a Contacts web part to display a list of team members and roles. Create an easy way for stakeholders to send e-mail to the team by adding a mailto hyperlink. Add three views of the Tasks list to the site s home page: Active Tasks, Completed Tasks, and Due Today.
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Creating the Mailto Link It s easy to repurpose the Links list to provide a way for users to contact the team. To create a mailto link, enter mailto:, followed by the e-mail address as the URL (see Figure 7-7). When you test the link, it should open an e-mail message form with the e-mail address in the To text box. Provide descriptive text for the link, then click Save and Close.
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Figure 7-7. Creating a hyperlink that opens an e-mail message form
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Make two modifications to the Links web part: change the Toolbar Type to No Toolbar so that users can t add a link, and change the title to invite users to click the link to contact the team (see Figure 7-8).
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Figure 7-8. Modify the Links web part to hide the toolbar. Alternatively, you can change the frame style to None, which omits the title bar and leaves a freestanding link on the page:
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Adding Views to the Home Page Choose Modify Shared Page Add Web Parts Browse to open the Add Web Parts task pane. Drag and drop the Tasks web part into the left zone three times (see Figure 7-9).
Figure 7-9. Add three Tasks web parts to the home page.
Select the top Tasks web part. Follow these steps to modify the web part to show today s tasks: 1. Click the down arrow on the top Tasks view and choose Modify Shared Web Part from the menu. 2. In the Selected View drop-down list, choose Due Today. A message box warns that you ll lose the changes made to this view. Click OK. 3. Click the Edit the current view link (right under the drop-down list) and modify the column selection to include, in order, the following fields: Area (linked to item with edit menu) Description Status Priority Developer
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