data matrix excel add in A CREATING AND USING EXCEL LISTS in Excel

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APPENDIX A CREATING AND USING EXCEL LISTS
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Table A-1 shows the function numbers (function_num) for each of the available aggregates used in the SUBTOTAL function.
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Table A-1. Subtotal Function Numbers Function
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AVERAGE COUNT NUMS COUNT MAX MIN STDDEV SUM VARIANCE
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Function_num
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101 102 103 104 105 107 109 110
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Note In case you re wondering, the missing function numbers (function_num) are PRODUCT (106), which
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multiplies all the arguments; STDEVP (108), the standard deviation of a population; and VARP (111), the variance of a population. If you use function numbers 1 11, the SUBTOTAL function includes hidden values; function numbers 101 111 hide hidden values.
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When you re adding records to the list, you might find it easier to toggle the Totals row off. To do that, just click the Toggle Totals Row button on the List toolbar again.
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When Lists Don t Work
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Excel s List command is great to use for a lot of your list needs. However, you cannot use Excel lists with the following items: Shared workbooks: You must unshare the workbook before you can convert a range to a list, or convert the list to a normal range to share a workbook that contains a list. Compare and merge workbooks: You must convert the list to a normal range before you can compare and merge workbooks.
APPENDIX A CREATING AND USING EXCEL LISTS
Subtotals: Excel lists automatically display subtotals using the Totals row (the Toggle Totals Row button on the list toolbar). However, you cannot have Excel automatically insert subtotal rows after categories of data. If you need a subtotals report, convert the list to a normal range. Custom views: You must convert the list to a normal range to create custom views of the worksheet, as covered in the following section.
Converting a List to a Normal Range
If you need to use a feature that Excel s List command doesn t support, you can temporarily or permanently convert the list to a range. To convert a list to a range, right-click the list, then select List Convert to Range. Alternately, click List on the List toolbar and click Convert to Range. Confirm your choice by clicking Yes when prompted: Do you want to convert your list to a normal range Excel removes the border around the list, deactivates the List toolbar, and turns off the AutoFilter buttons. To convert the data back to a list, follow the directions in the section Creating a New List earlier in this appendix. The only difference is that you want to select the entire range of cells that contain data.
APPENDIX
Mapping Excel Spreadsheets for XML
n 1998, the World Wide Web Consortium (W3C) posted goals for a new language that would facilitate data transfer between computers and systems. According to the goals, the new Extensible Markup Language, or XML, would meet specific criteria. The XML draft document describes a standard language with optional features kept to an absolute minimum, resulting in easy-to-create, human-readable documents. In less than a decade, XML has moved from a set of goals to a language that has undergone frequent and rapid revision. Excel 2003 includes native support for XML (as does Access and InfoPath). In the next version of Office, 2007 Microsoft Office System, every Office application will include native XML support. If you work with SharePoint and Excel, you can t ignore XML.
XML Basics
XML describes data as a hierarchy: a company has departments, departments have employees, employees have first names and last names, and so on. The following simple XML file describes one record an e-mail message:
< xml version = "1.0" > <MESSAGE> <TO>nwight@triadconsulting.com</TO> <CC>kmontgomery@boardworks.net</CC> <FROM>gcourter@triadconsulting.com</FROM> <DATE>06/01/06</DATE> <SUBJECT>New Office Location</SUBJECT> <BODY>Where should this item appear on the meeting agenda </BODY> </MESSAGE>
APPENDIX B MAPPING EXCEL SPREADSHEETS FOR XML
Note If you want to try mapping, importing, and exporting XML, enter the preceding text in Notepad and
save it as message.xml. Feel free to make up your own data, but pay particular attention to the tags; for example, <TO> at the start of the To field, and </TO> at the end.
On the surface, XML s form looks much like HTML. Each element (MESSAGE, TO, CC) has a start tag and an end tag, and content is sandwiched between the two. The start tag is enclosed in <> and the end tag in </>. The element name can be in upper case or lower case, but it must be the consistent. Unlike HTML, you can t get sloppy with end tags in XML. They re required.
Note The XML format isn t designed to handle huge sets of complex data or binary objects such as graphics.
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