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2. On the Ribbon, under the PivotTable Tools tab, click the Options tab. 3. In the PivotTable group, click the arrow on the Options command, and then click Generate GetPivotData to remove the check mark (see Figure 12-24).
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Figure 12-24. Turning off the Generate GetPivotData feature
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To create a simple link to a pivot table cell without turning off the Generate GetPivotData feature, you Tip
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can type an equal sign and the cell reference.
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CHAPTER 12 PRINTING AND EXTRACTING DATA FROM A PIVOT TABLE
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In this chapter, you used a variety of tools to extract data from your pivot tables for analysis or for printing. You used the Show Details feature to drill into the details behind a number in the pivot table. To format the extracted records automatically, you changed the default table style for the workbook. The sheet with the extracted records can be moved to a new workbook and saved. By using the Show Report Filter Pages feature, you created a separate pivot table for each item in a report filter. You grouped and printed the worksheets and then deleted them. You adjusted the pivot table print settings and the field settings to achieve the best results when printing your pivot tables. Finally, you used the GetPivotData function to extract a specific value from the pivot table and used a cell reference in the formula to make it flexible. Instead of creating individual formulas to refer to the different plants, you were able to use a single formula in all the rows.
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APPENDIX
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Key Skills
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he appendix contains instructions for downloading the sample files from the Apress web site and for key Excel 2007 skills. If you re new to Excel or to Excel 2007, you can follow these steps to perform the tasks that are not described in detail in the book s chapters.
Downloading the Sample Files
In each chapter, one or more sample files are provided for you to use while doing the exercises. To download the sample files from the Apress web site, go to www.apress.com, and search for the title of this book or for the ISBN: 1-59059-890-3. On the web page for this book, in the Book Extras section, click the link Source Code (see Figure A-1), and then click the link Download Source Code File.
Figure A-1. Source Code link The download will be a zipped file that contains the sample Excel 2007 files and other files used in the chapter instructions.
Saving a File
Follow these steps to save a workbook for the first time using the default file format for Excel 2007: 1. In Excel, click the Microsoft Office Button at the top left of the Excel window (see Figure A-2).
Figure A-2. Microsoft Office Button
APPENDIX KEY SKILLS
2. Point to Save As, and then click Excel Workbook (see Figure A-3) to open the Save As dialog box.
Figure A-3. Excel Workbook format 3. In the Save As dialog box, select a folder from the Save In drop-down list. 4. Name the file, and then click the Save button.
Converting a File from an Earlier Version
If you open a file you created in an earlier version of Excel, the file will open in Compatibility Mode, and you will see [Compatibility Mode] in the Excel title bar after the file name. Any pivot tables in the workbook that were created in the earlier version of Excel, or in Compatibility Mode, will not be fully functional with all the Excel 2007 features, such as label or date filters. Follow these steps to convert the file to Excel 2007 format: 1. Make a backup copy of the file. When you use the Convert feature, the original workbook is deleted and cannot be restored. 2. Open the file in Excel 2007, and click the Microsoft Office Button. 3. Click Convert (see Figure A-4).
Figure A-4. Convert command 4. If a message about converting the workbook appears, read it, and then click OK to convert the workbook or click Cancel. 5. After the workbook as been converted, a message appears to tell you that the conversion was successful. Read the message, and then click Yes to close and reopen the workbook or click No.
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