barcode generator source code in c#.net CREATING A PIVOT TABLE FROM EXTERNAL DATA in Font

Making PDF417 in Font CREATING A PIVOT TABLE FROM EXTERNAL DATA

CHAPTER 7 CREATING A PIVOT TABLE FROM EXTERNAL DATA
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Figure 7-5. Text Import Wizard s Step 2 of 3 page 9. Click Next to go to the next step. 10. On the Step 3 of 3 page of the Text Import Wizard, you can adjust the data type for each column. In this example, General will be used for each column, and for other text files you can change the data type for one or more columns if required. To change a data type, click a column heading in the Data Preview area, and select a column data format for that column (see Figure 7-6).
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Figure 7-6. Text Import Wizard s Step 3 of 3 page
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CHAPTER 7 CREATING A PIVOT TABLE FROM EXTERNAL DATA
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11. Click Finish to close the Text Import Wizard. 12. In the Import Data dialog box, leave the default setting for Existing Worksheet and the formula (=$A$1) that references cell A1, and click OK (see Figure 7-7).
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Figure 7-7. Import Data dialog box 13. The data from the EmployeeData.txt file appears on the worksheet, and you can create a pivot table from this imported data. 14. Save the Excel file. In this example, the file was named EmpDataPivot.xlsx and saved in the c:\Data folder.
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Modifying the Connection
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By importing the EmployeeData.txt file, you created a connection in the workbook. This is a link to the EmployeeData.txt file outside Excel, and you can change some settings for this connection to control how it works. For example, you can specify how often the data should be refreshed and what should happen to the formatting when the data is refreshed. You ll view and test the current connection settings and then change some of the settings for the connection to the EmployeeData.txt file: 1. Select a cell in the imported data. 2. On the Ribbon, click the Data tab, and in the Connections group, click Properties (see Figure 7-8).
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Figure 7-8. Properties command on the Ribbon 3. The External Data Range Properties dialog box opens and shows the current settings for this connection, with the name of the external data range, EmployeeData, shown at the top of the dialog box (see Figure 7-9).
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CHAPTER 7 CREATING A PIVOT TABLE FROM EXTERNAL DATA
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Figure 7-9. External Data Range Properties dialog box 4. In the Refresh Control section of the dialog box, remove the check mark from Prompt for File Name on Refresh. With this setting turned on, you would have to select the EmployeeData.txt file each time you refreshed the data. This setting may be useful if the file name changes each day, for example, if there is a daily text file download. In this case, the text file will remain the same, so you won t want to be prompted during each refresh. 5. In the Refresh Control section of the dialog box, add a check mark to Refresh Data When Opening the File. With this setting turned on, you will ensure that the data is current in the Excel file. If there have been changes to the EmployeeData.txt file, the revised data will be available in the Excel file. 6. Click OK to close the External Data Range Properties dialog box. You ll leave the Excel file open while you make a change in the EmployeeData.txt file, and then you ll refresh the external data in Excel to test the settings you changed. The first name in the text file was typed incorrectly, so you ll change it. 1. Using Notepad or another text editor program, open the EmployeeData.txt file, and in the first record, change the name from Celine to Celina. 2. Save and close the EmployeeData.txt file.
CHAPTER 7 CREATING A PIVOT TABLE FROM EXTERNAL DATA
3. In Excel, right-click a cell in the imported data. 4. In the context menu, click Refresh. 5. The external data is refreshed, and you were not prompted to select the EmployeeData.txt file. The name in the first record has changed to Celina. Next, you ll close the Excel file and then make another change to the EmployeeData.txt file. When you reopen the Excel file, the external data should automatically refresh, because you changed that setting for the external data connection. The first employee s name needs further correction, so you ll make the additional change. 1. In Excel, save and close the EmpDataPivot.xlsx file. 2. Using Notepad or another text editor program, open the EmployeeData.txt file, and in the first record, change the last name from Bloom to Blume. 3. Save and close the EmployeeData.txt file. 4. In Excel, open the EmpDataPivot.xlsx file, and check the name in the first record to verify that it was changed from Bloom to Blume.
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