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Generation PDF417 in Font ENHANCING PIVOT TABLE FORMATTING

CHAPTER 10 ENHANCING PIVOT TABLE FORMATTING
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4. In the scroll box, change the number of items to 3, and then click the arrow to open the formatting drop-down list (see Figure 10-15).
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Figure 10-15. Top 10 Items dialog box There is a limited selection of formatting options and none you want to use, so you ll create a custom format of orange fill and bold, black text. 5. In the formatting list, click Custom Format to open the Format Cells dialog box. 6. On the Font tab, select the Bold font style, and select Black from the Color drop-down list.
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Note Some formatting options, such as font size or thick borders, are not available, because conditional
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formatting doesn t allow settings that could affect the cell size.
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7. On the Fill tab, select Orange as the fill color, and then click OK to close the Format Cells dialog box. 8. Click OK to close the Top 10 Items dialog box. 9. The colors don t display correctly while the cells are selected, so select a cell that is not one of the formatted top three to see the effects of the conditional formatting (see Figure 10-16).
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Figure 10-16. Top three items highlighted
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CHAPTER 10 ENHANCING PIVOT TABLE FORMATTING
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Note In the case of a tie, more than the specified number of cells can be formatted.
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With the Top 10 Items formatting in your report, the safety director can easily identify the items for further investigation. You can send this report to the safety director and start on the next report.
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Formatting Cells Between Two Values
The safety director found the Top 10 Items report to be helpful and asks whether you can highlight a few more amounts in that report. Any amount that is between 1,500 and 2,000 should be blue to stand out from the other amounts. You won t make any changes to the pivot table layout but will add another conditional formatting option to the value cells. To make this formatting more flexible, you ll type the minimum and maximum amounts on the worksheet and refer to those cells in the conditional formatting. 1. In cell G1 on the worksheet, type 1500, which is the minimum amount for the conditional formatting. 2. In cell H1 on the worksheet, type 2000, which is the maximum amount for the conditional formatting. 3. Select cells B5 to E13, which contain the value cells you want to format. 4. On the Ribbon, click the Home tab, and in the Styles group, click Conditional Formatting. 5. In the list of conditional formatting options, click Highlight Cells Rules, and then click Between (see Figure 10-17).
Figure 10-17. Highlight Cells Rules command in the conditional formatting options The Between dialog box opens, with default values in the minimum and maximum boxes. The default formatting option, Light Red Fill with Dark Red Text, is selected in the drop-down list on the right. The pivot table shows a preview of this formatting, and you ll change the settings to meet your requirements.
CHAPTER 10 ENHANCING PIVOT TABLE FORMATTING
6. Delete the default value in the minimum box, and click cell G1, which contains the minimum value you typed on the worksheet. Delete the default value in the maximum box, and click cell H1, which contains the minimum value you typed on the worksheet (see Figure 10-18).
Figure 10-18. Refer to worksheet cells in the Between dialog box. 7. In the formatting list, click Custom Format to open the Format Cells dialog box.
Note In some drop-down lists, such as the formatting list in the Between dialog box, the drop-down list
closes automatically when you release the mouse button or when you point with your cursor outside the list. To select an item in this type of list, point to the item, and then release the mouse button. In other lists you may have to click an item to select it and to close the list.
8. On the Fill tab, select blue as the fill color, and then click OK to close the Format Cells dialog box. 9. Click OK to close the Between dialog box. 10. The top three cells are still highlighted with orange fill and bold text, and cells with a value between 1,500 and 2,000 are now blue (see Figure 10-19).
Figure 10-19. Two conditional formatting options applied 11. To test the maximum limit, in cell H1 type 1800 as the new limit.
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