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Attendees
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Attendees are the primary focus of the system, and greater priority is placed on the functionality that affects them. The requirements of attendees form the basis of the majority of the functionality of the system. General information: Prospective attendees (members of the public) need an easy and intuitive way to learn about the details of the conference. The application must be easy to navigate, and the addition of common website functionality such as news and printable views of content must be easily accomplished. Registration: Attendees should be able to securely register for the conference and receive confirmation via email. The system should accommodate both individual and group registrations. Session browsing and selection: The system should provide intuitive and powerful search capabilities to assist users in the selection of sessions to attend. Session evaluations: Presenters should be able to review session evaluations online. Scheduling: The system should provide users with the ability to easily view and manage their schedules. The scheduled data should be available in a variety of formats that target different mediums and devices (for example, the Web, personal digital assistants [PDAs], and emails on demand). Notification and reminders: The system should provide users with the ability to subscribe to a conference notification service. These notices can include mailing lists, schedulerelated reminders, and session-related news. Accommodation assistance: The system should provide a way for attendees to find area maps, venue maps, hotel directions, locations of interest, restaurants, and other information to enhance their experience at the conference.
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Properly assisting and serving presenters will result in a higher quality of content for the conference. This in turn benefits the primary stakeholders, the attendees. Registration: Presenters should be able to securely register for the conference and receive confirmation via email. Profile information: Presenters should be able to enter contact information and biographical information, upload a picture, and provide other information of interest.
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CHAPTER 1 INTRODUCTION
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Call for papers: Potential presenters should be able to submit abstracts for a session. The system should allow the presenter to select the target audience, the session track (session category), and the room requirements for a session. Speaker availability: Presenters should be able to schedule the office hours during which they can be available to assist attendees with questions or problems related to a session. Books by a presenter: Presenters who are published authors can select one or more books from a list of their published books and associate them with a session. The list of books will be presented as part of the session information. The list of books and the detailed information for each book is obtained from an external provider at runtime.
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Sponsors
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Sponsors make a financial investment in a conference. Their interest is based on the rewards of public exposure and an improved industry image. It gives them an opportunity to connect with the community and provides them with a forum to present their products and services. The presence of high-profile industry players as sponsors legitimizes a technology conference. Ensuring that it s easy for sponsors to participate in the conference is of the utmost importance to the success of the event. Registration: The system should allow sponsors to register and select a level of sponsorship. Booth selection: The system should allow sponsors to select a conference booth. Booths are allocated based on sponsorship level.
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Administrators
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Managing the complex interactions of a conference is a challenging process. One of the goals of the system is to ease the tasks of management and reduce the amount of personnel needed. Check-in and registration: Administrators need to check in attendees as they arrive at the conference and provide them with badges and other materials. Speaker evaluations: The system should provide administrators with the ability to create and view the results of speaker evaluations. News: Administrators should have an easy interface to update conference-related news. Booth assignment: Administrators should have the ability to select a booth for a sponsor based on sponsorship level and physical requirements. Conference closing: An interface must be provided for conference administrators to easily transition the selected content into a static site. Specific data now becomes legacy data and must be relocated or archived appropriately. Dashboard: Utilities must be provided for conference administrators to gather statistics and performance indicators for the conference. These tools should be able to provide a snapshot view of the overall health and success indicators of the conference.
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