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CHAPTER 7 CREATING ORGANIZATION CHARTS
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Figure 7-23. The Caption dialog box
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Word inserts the caption as a field. The numbering updates automatically if you add more captions or rearrange captioned objects. Once you have created and formatted your organization chart, you can incorporate it into an existing document by copying and pasting. Or, you can add text to the file containing the organization chart.
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Creating a Grant or Business Proposal
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he many different sections and variety of information contained in a business proposal make its formatting an intricate process. But by planning the document before you start creating it, you will simplify the process. A sample business proposal is available with the downloads for this book at the Apress web site (http://www.apress.com).
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Getting Started with Word s Outline View
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If your business proposal is lengthy, it s best to start with an outline. This is particularly true if you need to include a table of contents. The outline will allow you to organize the different parts of the document, and you will also see at a glance the sections you are including, so you won t inadvertently omit a portion of the document. The outline levels will help you create a table of contents that updates automatically as the document evolves. With Word s Outline view, you can create an outline with ease. To switch to Outline view, click the View menu and select Outline. The Outline view differs substantially from other document views. You will also notice that the Outlining toolbar appears below the Standard and Formatting toolbars, as shown in Figure 8-1. It contains a number of options that will help you work with your outline.
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Note When you change document views, you may not see certain elements of your document. Also, with
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the exception of Print Layout view, the document views do not accurately represent how your finished document will appear. Keep this in mind as you work. If you need to gauge how your finished document will look, you can toggle back and forth between document views via the View menu or the view buttons in the lower left of the Word window. The Print Preview button on the Standard toolbar also shows you how your document will look.
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CHAPTER 8 CREATING A GRANT OR BUSINESS PROPOSAL
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Figure 8-1. Word s Outline view
In Outline view, enter each section heading on a new line. You should also enter headings for the subsections. Notice that a small minus sign appears in the left margin of each line. Once you have entered the section headings and subsection headings, you are ready to assign each heading a level. Think of it as a standard outline, even though you might not use Roman numerals, numbers, and letters. By default, Word assigns each line to Level 1. You will probably find that most of the sections of your business proposal remain at Level 1. However, some sections will require subsections. So you will need to move some sections to a lower level. There are several ways to change a heading level. The easiest way to do so is to place the cursor at the beginning of the heading. Then use the Tab key to change the level. Press the Tab key once to lower the heading one level. You will notice that the minus sign in the left margin on the preceding level changes to a plus sign, as illustrated in Figure 8-2. Should you need to promote a heading up a level, press Shift+Tab to move it.
Note When you switch to Print Layout view, you will notice that Word has automatically applied formatting
to your document. This is normal. Word uses the heading styles incorporated in the Normal.dot template, the template upon which all blank documents are based. If you do not want to use the default styles, don t worry. The styles can be altered later when you format the document.
The headings subordinate to the heading you move will not move automatically. If you want the subheadings to maintain the same relative position, use the plus sign in the left margin. Click it to highlight the level and its subordinate levels. When you change the level, the relative position of the other levels also changes (see Figure 8-3).
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