c# barcode image generation library CREATING A GRANT OR BUSINESS PROPOSAL in Font

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CHAPTER 8 CREATING A GRANT OR BUSINESS PROPOSAL
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Figure 8-2. Showing sublevels in Outline view
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Figure 8-3. Several outline levels selected
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CHAPTER 8 CREATING A GRANT OR BUSINESS PROPOSAL
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Tip When working in Outline view, you can expand or collapse a portion of your outline by double-clicking
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the plus sign in the margin. If you want to collapse your entire outline, use the Outlining toolbar. The Show Level drop-down box allows you to select the levels you would like to view. You can select Levels 1 through 9, as listed in Figure 8-4, or you can opt to show all levels.
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Figure 8-4. The Show Level drop-down box on the Outlining toolbar
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If you need to change the order of one of the headings, click the plus or minus sign in the margin. Then drag it to the correct location. When you move a level, you will also move the sublevels that have been highlighted.
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Creating a Table of Contents
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Once you have created your outline, you re ready for the table of contents. You may find it counterintuitive to create the table of contents before the rest of the document. When you create a table of contents manually, it makes sense to insert it when the document is finalized. That way, you don t need to worry about updating page numbers. Word will create a table of contents automatically. By using this feature, you will avoid the problems associated with creating one manually. First, Word uses the headings you entered in Outline view to create the table of contents. You won t need to waste time entering the information a second time. Word also makes it easy to format the table, providing several predefined options. But, best of all, Word will automatically update the page numbering for you. So, as your document grows in length, the table of contents will reflect the changes.
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Tip You may still wonder why it makes sense to create the table of contents now. The answer is simple. You can use the table of contents to navigate through your document because it is linked to the sections of the business proposal. Simply hold the mouse pointer over one of the entries in the table of contents. Then hold the Ctrl key and click the mouse. Word takes you to that section of your document.
CHAPTER 8 CREATING A GRANT OR BUSINESS PROPOSAL
To insert your table of contents, place the cursor at the beginning of the first line of your outline. Then click Insert Reference Index and Tables to bring up the Index and Tables dialog box. Open the Table of Contents tab, as shown in Figure 8-5.
Figure 8-5. The Table of Contents tab in the Index and Tables dialog box
The Print Preview box will show you how the table of contents will appear in final form. Word will not show the actual headings in the Print Preview box. Rather, it shows the position of the different heading levels, substituting Heading 1, Heading 2, and so forth in place of headings. Word has six predefined formats for you to choose. You can also opt to apply text formatting from the document template, which allows you to base the formatting on styles you specify. The predefined formats will save you some time. However, they may not be appropriate for a business proposal. If you decide to use one, opt for the Classic format. You are also able to change certain elements in the table of contents. You can alter the appearance of page numbers and leader lines and select how many levels the table of contents will contain. With a professional document such as a business proposal, you should emphasize function over form. So design the table of contents with readability in mind. Page numbers are a necessity, so make sure to select Show page numbers in the Index and Tables dialog box. You probably also want to select Right align page numbers, as this will give the table a clean, organized look. If you align the page numbers along the right margin, you will do well to add tab leader lines, which will guide the reader s eye to the correct page number. Of course, Word provides a few different choices for how the leader lines appear. A dotted leader line is both unobtrusive and effective. Use the drop-down box to select the style you want.
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