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10 Tips for Enhancing Your Storyboard
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After you resize the photograph and verify that it s clear and focused, you might nd that it extends over the edges of the slide. If so, you ll need to crop the image to keep only the portion you want in the slide area. Click the picture, and the Picture Tools and Format tab will appear, giving you access to the picture tools. In the Size group, click Crop, which will turn the sizing handles into cropping handles. To crop one side of the photograph, drag the cropping handle on that side toward the center of the photo to eliminate the part of the photo you don t want to keep. The last tool to apply is Compress Pictures, available on the Format tab in the Adjust group when you click a picture. It s not uncommon for a single high-resolution photograph to be hundreds of megabytes in size, unnecessarily bloating the PowerPoint le. This huge image le can create problems when you try to e-mail the PowerPoint le or share it with other people. Solve this problem before it happens by making sure that the photographs are compressed to the smallest size needed for them to appear clearly on screen. Select the picture, click the Compress Pictures button, click Options, select the Target Output you prefer the lower the ppi, the smaller the le size and then click OK.
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Tip 3: Use Custom Layouts to Add the Same Graphic to Related Slides
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If related slides in your presentation share the same underlying graphic, use the custom layout feature to apply them consistently to the corresponding slides. For example, let s say you sketched a clipboard across three Explanation slides, as shown in Figure 8-35. Based on these sketches, you know that you ll need the same underlying graphic of a clipboard and three check boxes on each slide.
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FIGURE 8-35 Three Explanation slides with the same graphical foundation.
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For this example, after you nd the graphic of a clipboard, locate the Explanation slide layout that you designed earlier in this chapter, in the section Creating the Explanation Slide Layout Manually. Right-click the Explanation slide layout, and select
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Adding Graphics to Your Storyboard
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Duplicate Layout. Right-click the duplicate layout that you just created, and select Rename Layout, naming the layout Explanation-Clipboard. Delete the Picture placeholder if you have one, and then add the clipboard graphic and three small boxes using the PowerPoint drawing tools. When you have nished, on the Slide Master tab, click Close Master View. In Slide Sorter view, hold down the Ctrl key as you select the Explanation slides that need a clipboard graphic, and then on the Home tab, in the Slides group, choose Layout. This will display an Of ce Theme window, as shown in Figure 8-36, that includes the Explanation-Clipboard layout you just created.
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FIGURE 8-36 Applying a predesigned custom layout.
Clicking the Explanation-Clipboard layout option in this example applies all these changes to the selected slides, as shown in Figure 8-37, saving you the time and effort of adding the graphic to each slide yourself. For these particular clipboards, all you need to do next is add a check mark and a text box to each slide s graphic to match your sketches. You won t always have graphics that you can apply to multiple slides using custom layouts, but when you do, this technique helps you to make sure that your slides look good and also makes sure you don t accidentally alter the foundation graphics since they can only be changed in the custom layout.
10 Tips for Enhancing Your Storyboard
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FIGURE 8-37 A click of a button automatically formats the slides and adds the same foundation graphic
to each one; next, more graphics are added to each slide.
Tip 4: Try Three Treatments
You don t know what you have until you see it, and that s especially true with graphics. That s why you should create a range of options for yourself before you decide what to do with the design of your slides. When a professional design rm starts a job for a client, it s common practice to present the client with three design options. From the perspective of the rm, this gives designers a free hand to express their creativity by trying three completely different treatments. From the perspective of clients, this gives a range of options that they can review and select from based on what works for them. From the perspectives of both parties, this provides a way of stepping back from the emotional attachment anyone has to the different designs and gives a point of reference and comparison that can be used in deciding which design direction to take. This time-tested method will serve you well when you design your PowerPoint storyboard. Select the sketches for the Key Point slides from the presentation you ve created, and try three completely different design treatments. Show the design treatments to your team, and test them on people unfamiliar with the presentation and ask for feedback. When you re satis ed with a design that will work for the audience, extend that design across all of the slides in the presentation.
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