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Presenter view, described in detail in Appendix B on the companion CD, is a great asset to a presenter and provides helpful tools to remind you of what to say. Not only does the notes pane provide cues about what to say, but so do your headline and simple graphic, as well as the thumbnails of the slides below, which serve as visual summaries of the points to come.
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One of the most common verbal distractions is the use of ller words like um, uh, I mean, and you know. Most people aren t even aware that w they use these words even some of the most experienced speakers. To reduce distracting verbal llers, record yourself when you speak so that you can listen to yourself and count the ums. Or ask someone you know to count the number of ller word occurrences while you speak. The surest cure for this distracting habit is becoming aware that you do it in the rst place.
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Although you should be intimately familiar with the presentation at this point, it s a good idea to keep a set of speaker notes on the podium in the form of a printed story template or storyboard outline. Don t use the complete notes pages as speaker notes the written text in the notes area might tempt you to read from the page, and you d need to physically ip from one page to the next, which would be distracting. Instead, when you print your key PowerPoint documents, consider using as speaker notes the story template, a text outline of the storyboard, or thumbnail images of the storyboard. To print these key documents, follow these steps:
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Open the Microsoft Of ce Word 2007 document that contains your story template. If you made any changes to the headlines in the storyboard, update the Word 2007 document to re ect those changes, and then print a copy. To print a text outline of the storyboard, open the PowerPoint le, click the
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Microsoft Of ce Button, click Print, and in the Print What area of the Print dialog box, click Outline View. Then click OK.
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To print thumbnail images of the storyboard, in the Print What area, click Handouts and select 6 or 9 in the drop-down list. Leave the Print Hidden Slides check box selected, and then click OK. To print handouts from notes pages, click Print, and in the Print What area, click Notes Pages. If you used hidden slides, clear the Print Hidden Slides check box, and then click OK. You can also print the individual slides one per page, but you should have enough material with just the thumbnail images of the storyboard and the notes pages printouts.
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While you re at it, print any additional handouts you ll reference during the presentation, such as Microsoft Of ce Visio 2007 diagrams or ow charts, Microsoft Of ce Excel 2007 spreadsheets, and detailed charts and graphs.
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Once you ve printed all of the documents, assemble them in a folder so that you have them in a single place for reference.
To customize your speaker notes using thumbnail-size images of the storyboard, go to the View tab, and in the Presentation Views group, select Handout Master and make adjustments there.
Developing a Dialog
10
Developing a Dialog
When you make the audience the main character of your story in Act I of the story template, you make the story all about them instead of all about you. So rather than the presentation being a performance in which you re the star who entertains an adoring crowd, you re part of the supporting cast in the service of the audience. This is a shift from seeing the primary function of PowerPoint as speaker support to a new view in which PowerPoint serves as audience support. A presentation isn t a one-way street; it takes the interaction of presenters and audiences to create a dialog. You just happen to be the rst one to speak, and because you re the presenter, you re the one who is in charge of getting the interaction started.
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