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Planning the Rest of Your Slides
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IN THIS CHAPTER, YOU WILL:
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THE HEADLINES you wrote for Act I will prepare the working memory of your audience for the crucial rst few minutes of a presentation by orienting, interesting, engaging, motivating, and focusing them. Although you might have made quick work of planning these rst ve slides, things get much more challenging as you plan the rest of the slides in the presentation.
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Write the headlines for the rest of the slides of your presentation. Distill your ideas to their essence. Establish a priority and a sequence for your slides.
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The Problems of Sequence and Priority
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Now, with a much larger number of slides than you ll need for a 45-minute or longer presentation, two new problems come into play. The rst problem is how to handle the sequence of slides when you have many to manage. 4 described how the nature of a Microsoft Of ce PowerPoint 2007 presentation like a story is a sequence of slides over a nite period of time. In Act I, it will be easy for your audience to follow the linear sequence of only ve headlines. However, in a much more extended sequence of slides, it will be hard for your audience to keep track of where they are remember the limited capacity of working memory when it is faced with new information. Maybe your audience will still remember where they are in the story in the few slides after Act I, but what will your audience remember by the time they get to slide 17, 26, or 33
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Planning the Rest of Your Slides
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The second new problem you face is how you determine the priority of your slides. In any presentation, you obviously have some points to make that are more important than others if you re pressed for time and need to get right to the heart of the matter, these are the points that you want to make sure the audience members remember and apply. It s important that you make clear to their working memory exactly where these priority points are within the sequence of your slides. The problems of sequence and priority present you with the issue of how to break up your ideas into a sequence of digestible pieces so that working memory can properly manage them, while at the same time making sure that your audience remembers the most important information you want to present, as illustrated in Figure 5-1.
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FIGURE 5-1 A key challenge is to present new information to the working memory of your audience in a
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sensible sequence and priority.
Although you face dif cult challenges and have hard choices to make, Beyond Bullet Points (BBP) is up to the job when you complete Act II of your story template. As in Act I, completing the story template for Act II creates a solid foundation that will help you choose exactly what you will show and say as you present the working memory of your audience with new information. With this infrastructure in place, you ll have endless creative options to make the crisp and clear underlying story even more powerful. To begin, go to Act II of the BBP story template you ve started to write, locate the Zoom toolbar in the lower right of the screen, and click and drag the Zoom toolbar so that Act II lls the screen, as shown in Figure 5-2. Here you see the empty cells where you will write the rest of the headlines of Act II following the three ground rules described in the section Writing Headlines Using Three Ground Rules in 3.
The Problems of Sequence and Priority
5
FIGURE 5-2 The cells where you will write the rest of the headlines in Act II of the story template.
Although you are working in a Microsoft Of ce Word 2007 document for now, just as you did in Act I, the speci c words you write in these cells in Act II will become the headlines of the rest of the slides of your PowerPoint presentation. But where the Act I headlines help you plan only ve slides, your Act II headlines will help you plan most of the rest of the slides in your presentation. When you complete your Act II headlines, you also will have solved the problems of sequence and priority, because you will know the position of each slide in your sequence of slides, and you will also know which slides are most important, second-most important, and third-most important, as shown in Figure 5-3.
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