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BBP CHECKLIST: PLANNING THE REST OF YOUR SLIDES
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Do the rest of your headlines in Act II: Justify your Call to Action headline with your key points Clarify your Key Point headlines with further explanation Back up your Explanation headlines with the appropriate detail Put your ideas in a logical sequence and priority Integrate your motif verbally through your headlines
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Pulling Through What s Most Important First
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Now that you ve completed the story template, you have accomplished what you set out to do at the start of the chapter that is, prioritizing your ideas and nding the right sequence in which to present them. The three columns of Act II established the priority of your ideas from Key Point headlines at the top of the informational hierarchy, to
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Planning the Rest of Your Slides
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Explanation headlines in the middle, to Detail headlines at the bottom. The process of creating Act II helps you write out information in complete thoughts, rather than lists and fragments that the audience has to sort through. Now there is a clear ow that connects each idea to the next in a logical way. When you import your headlines into PowerPoint to become your storyboard next in 6, your slides will automatically appear in the same order you wrote them in Act II, as shown in Figure 5-27. In your storyboard, you will cue the audience to the levels of the hierarchy with the slide layouts and backgrounds as you present each idea in the sequence you wrote them. This is an important innovation of the BBP approach that has both prioritized your ideas with a hierarchy and prepared them for a logical sequence in your storyboard.
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Key Point 1 Detail 1.a.iii. Call to Action Detail 1.b.iii. Detail 1.c.iii. Explanation 1.c. Key Point 2 Detail 1.c.i. Explanation 2.a. Detail 1.c.ii. Detail 2.a.i. Explanation 1.a. Explanation 1.b. Detail 1.a.i. Detail 1.b.i. Detail 1.a.ii. Detail 1.b.ii.
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FIGURE 5-27 The hierarchy provides both a priority for your slides and a proper sequence in which to
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show them.
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Writing your slide headlines using the Act II columns has now given your presentation an important scalability that will play out when you work in PowerPoint. When you create a presentation with three columns, you are prioritizing your ideas in order of importance, from left to right. If you have a 45-minute presentation, you ll present all of your slides in Act II. If your time is unexpectedly cut to 15 minutes, you ll skip the Detail slides, and if your time is cut to 5 minutes, you ll also skip the Explanation slides. Because you have applied the power of a hierarchy to prioritize your ideas, you can scale up or down to the
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level of information appropriate to the time you have, without sacri cing the integrity or the clarity of your thinking at any level. But perhaps most important, what you ve done in Act II reduces cognitive load by easing working memory into new information by presenting what is most signi cant rst. Typical PowerPoint presentation outlines present the details rst, then the explanation of the details, and nally the key points the recommendations or conclusions at the end. Or other presentations simply display lists of detail without any explanation or key points at all to provide context or a framework for understanding the detail. Either way, this approach tries to jam the wide bottom of the hierarchy through the eye of the needle, as shown in Figure 5-28. If you present all the details rst, the working memory of your audience has to struggle to retain that information until it knows where your presentation is going.
FIGURE 5-28 When you present the details first, you can quickly overwhelm working memory.
Act II of your story template ips the typical outline around, presenting the most important information rst and the supporting information after. You set up the focus with the Call to Action slide and follow it with the Key Point slides. The same technique works within the Act II scenes: you present a Key Point slide before presenting the supporting Explanation slides, and then for each Explanation slide, you present supporting Detail slides. This process ensures that the Detail slides are subordinate to the more important slides that come before them. By presenting the tip, and the top, of the hierarchy rst, you reduce the cognitive load on your audience by focusing rst on what s essential and leaving out extraneous information that could clog the eye of the needle. When you summarize what you are going to say rst, you make it easier for the working memory of your audience to understand
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