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Next click the rst Explanation slide, hold down Ctrl and select the rest of the Explanation slides, and then click the Layout button, and on the drop-down menu click the layout titled Explanation Sketches. Last click the rst Setting slide, hold down Shift and select the Point B slide, and then click the Layout button, and on the drop-down menu click the layout titled Act I Sketches.
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The companion CD for this book provides the Basic version of the BBP Storyboard Formatter, which includes the custom layouts you need to format your slides for sketching your storyboard there are more advanced formatters available at www.beyondbulletpoints.com. If you choose to not use a storyboard formatter at all, follow the steps in the section Tip 5: Apply Slide Backgrounds Manually at the end of this chapter.
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Setting Up Your Storyboard and Narration
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Scroll through your slides as you read the headlines, and check them against the printout of your story template to make sure that you have applied the layouts properly. If you made a mistake, select the slide, click the Layout button, and select the correct layout to apply it. Your storyboard should now look like Figure 6-6.
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FIGURE 6-6 Slide Sorter view, showing the Call to Action slide with a dark gray background, the Key Point slides with medium gray backgrounds, the Explanation slides with light gray backgrounds, and the Detail slides with white backgrounds.
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As you scroll through the slides of the presentation in sequence, the change in color of the backgrounds from dark gray to medium gray to light gray to white indicates that you have made a transition to a new point that corresponds to Act I or the three columns in the storyboard. This transition should also be reinforced by your spoken words. Even though the shaded backgrounds are only temporary, already the contrast of the different shades of color calls attention to the three levels of hierarchy the dark gray color calls attention to the most important Call to Action slide, the medium gray to the Key Points slides, the light gray next to the Explanation slides, and the white color to the Detail slides. Stick with these backgrounds for now so that you ll be able to sketch over the backgrounds as you work in the storyboard. In 7, you ll review and sketch a range of different color backgrounds, layouts, and graphics you can use to call attention to the different levels of information, and in 8, you ll apply them to the slides in their nal form.
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Preparing the Storyboard
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6
Practicing Scaling to Time
As you saw in 5, if you complete all three columns of Act II, you have enough Key Point, Explanation, and Detail slides to ll about a 45-minute presentation. However, at the last minute, you might need to scale down your presentation from 45 minutes to 15 or even 5 minutes, and now you can practice how easy it is to do that with only a few clicks of the mouse. Follow these steps in Slide Sorter view to scale the storyboard to time by hiding the slides that you don t need to use in the presentation: If you re giving a 45-minute presentation, do nothing all your slides will appear to your audience. To prepare a 15-minute presentation, hold down the Ctrl key and click the white Detail slides throughout the presentation. With all of the Detail slides selected, right-click any slide, and then select Hide Slide. Now only the Act I, Key Point, and Explanation slides will appear when you give the presentation; the Detail slides will be hidden. You can see the result by pressing the F5 key to start the slide show from the rst slide. Press the Esc key to return to Slide Sorter view. To prepare a 5-minute presentation, complete the tasks for a 15-minute presentation, but in addition to selecting the white Detail slides, select the light gray Explanation slides, and then right-click any slide and select Hide Slide. Now only the Act I and Key Point slides will appear during the presentation; the rest of the Act II slides are hidden. Test the result by pressing the F5 key. Press the Esc key to return to Slide Sorter view. When you use the Hide Slide feature, a hidden slide icon containing the slide number is displayed in the lower-right corner of each slide in Slide Sorter view. To reset the hidden slides to make them viewable again during a presentation, select the hidden slides, rightclick any slide, and click Hide Slide again the hidden slide icon will disappear. Keep in mind that hidden slides don t appear on screen when you run a presentation, but they will be printed unless you clear the Print Hidden Slides check box in the Print dialog box. When you hide the slides as you scale to time, you maintain a single presentation le that has the exibility to accommodate different-length presentations. Because of the hierarchy of ideas you wrote into Act II, you can scale your presentation up or down to time without losing the core integrity of the story with only a few clicks of your mouse.
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