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Adding and Sharing a Network Printer
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To add a network printer to your Windows SBS 2008 network, follow the instructions provided by the manufacturer of the printer. If the speci c instructions are long gone, make sure you have the drivers you need (you can download them from the manufacturer s Web site, if necessary) and follow these steps:
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Make the physical connection between the printer and a network jack using a network cable. Turn the printer on. (If the printer is already on, turn it off and then on again.) From the computer running Windows SBS 2008, select DHCP from the Administrative Tools menu.
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Installing Printers
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In the DHCP task pane, expand IPv4, expand Scope, and then expand Address Leases under your domain name. Locate the DHCP address assigned to the new printer (Figure 13-1) and make a note of it.
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FIGURE 13-1 Locating the TCP/IP address for a network printer
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Next, select Control Panel from the Start menu and click Printers. From the File menu, select Run As Administrator and then select Add Printer (Figure 13-2).
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NOTE If the menu bar isn t visible in the Printers window, press Alt to display it. E
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FIGURE 13-2 You must have administrative credentials and choose Run As Administrator to install
a printer.
On the Choose A Local Or Network Printer page, select Add A Local Printer. (Stay with us it s a network printer, but from the point of view of your installation, it s a local printer.)
Installing and Managing Printers
8. 9.
On the Choose A Printer Port page, click Create A New Port and select Standard TCP/IP Port from the drop-down list. Click Next. On the Type A Printer Hostname Or IP Address page, select Autodetect as the Device Type and then type in the IP address you noted in step 4. The Port Name is automatically lled in (see Figure 13-3). Click Next.
FIGURE 13-3 Entering the printer IP address
NOTE Leave the check box selected to Query The Printer And Automatically Select The E
Driver To Use. If Windows SBS 2008 already has built-in drivers for the printer, you won t need to provide additional ones.
Windows SBS 2008 contacts the printer and displays the Install The Printer Driver dialog box. Choose the manufacturer name from the list on the left and the printer model from the list on the right. Click Next.
NOTE E
The designation (MS) next to the printer name indicates that the driver is part
of Windows SBS 2008. If your printer needs multiple drivers (such as Postscript in addition to PCL), click Have Disk and point to the location of the drivers.
11. 12.
On the Type A Printer Name page, accept or revise the printer name. The printer will be set as the default printer unless you clear the check box. Click Next. On the Printer Sharing page, accept or revise the share name. Add a location and comments if wanted. Click Next.
Installing Printers
The successful installation is announced (Figure 13-4). Print a test page to con rm that all is well. Click Finish.
FIGURE 13-4 The successful installation is declared.
Showing a Shared Printer in Windows SBS Console
Even after a network printer is successfully installed and shared, it may still not display in the Devices list under the Network tab of Windows SBS Console. If that s the case, follow these steps:
1. 2. 3. 4. 5.
Open Windows SBS Console, click Network, and then click Devices. In the Tasks Pane, click Refresh This View. If the printer is still not listed, click List A Shared Printer In This Console. In the Show Shared Printer In The Console dialog box, provide the network path for the shared printer or click Browse to locate the printer. When the \\Computer\Share path is displayed as shown in Figure 13-5, click OK. In the Windows SBS Console, click Refresh This View in the Tasks list. The printer appears in the list of printers.
Now you can manage this printer from the Windows SBS Console. Right-click the printer name to view printer jobs. Or select Printer Properties to view and modify printer settings.
Installing and Managing Printers
FIGURE 13-5 Entering a shared printer s network address
Sharing Locally Connected Printers
If you re using a USB or IEEE 1394 (FireWire) connection to the printer, as soon as you plug the printer into the server, Windows automatically detects, installs, and shares the printer on the network, and also publishes it in Active Directory (although you might be prompted for drivers).
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