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Con guring and Managing E-Mail
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Basic E-Mail Con guration 411 POP3 E-Mail 416 Advanced E-Mail Con guration 420 Forefront Server Security for Exchange Server 433 Summary 434
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ne of the central pillars of Windows Small Business Server 2008 is Microsoft Exchange Server 2007. Exchange Server is installed as part of both SBS 2008 Standard and SBS 2008 Premium and provides a robust, full-featured, and exible e-mail and collaboration infrastructure. Managing the Exchange infrastructure in a large organization is the task of one or more full-time Exchange administrators, but with Windows Small Business Server, most of the heavy lifting has been done by the SBS team. The initial installation and con guration of Exchange are handled automatically as part of the SBS install and the Getting Started Tasks list.
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The default Exchange Server con guration is set up when you run the initial pass of the Set Up Your Internet Address Wizard and the Con gure A Smart Host For Internet E-Mail Wizard. If you haven t completed these tasks, as described in 8, Completing the Getting Started Tasks, you need to do that rst. Before you can run the Set Up Your Internet Address Wizard, shown in Figure 18-1, you need to either have your Internet domain name registered or have a good idea of the one you want to register, along with a couple of alternatives in case the one you want isn t available. If you already have a domain, you ll need to know whether you want to manage the DNS settings for it yourself or have SBS manage it for you. Personally, we prefer managing it ourselves, using a service such as ZoneEdit.com as our DNS provider, but for many small businesses, it s just as easy to have SBS manage the domain for you.
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FIGURE 18-1 You need some basic information about your Internet domain name before you can config-
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ure e-mail and your Internet address.
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There are two basic methods for sending e-mail from SBS: direct delivery and forwarding. Direct delivery uses DNS to route e-mail directly to the server that the DNS records point to for the recipient s e-mail domain. E-mail doesn t pass through any other Simple Mail Transport Protocol (SMTP) servers along the way and is shown as being directly sent from your SBS Internet domain. The second method forwards all your mail to another SMTP server that is con gured to both accept incoming e-mail for forwarding and to understand how to nd the correct destination for the e-mail. Most Internet service providers (ISPs) provide this kind of forwarding server, known as a Smart Host.
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DNS E-Mail Routing
hoosing forwarding (Smart Host) as your e-mail delivery mechanism has some drawbacks, not the least of which is that all e-mail from your Windows Small
Business Server will show that it has been forwarded from your ISP. This used to be a signi cant problem, but as the attempts to control unsolicited commercial e-mail (UCE, or more commonly, spam) have matured, many ISPs don t give you a choice. If you re on their network, you have to use their SMTP server or they simply block your outgoing e-mail. This is especially true if you have a dynamic IP address, because home computers that have malware installed on them are a common source of spam. In an attempt to prevent propagation of that spam, many ISPs are deliberately blocking TCP port 25 (the default port used by SMTP).
Con guring and Managing E-Mail
Unfortunately, some very fussy e-mail domains refuse to accept mail that has passed through a mail forwarder, and even those who are not that absolute can end up blocking your e-mail when your ISP gets on their blocklist something you have no control over. The solution is to have a xed IP address on a business-class account with your ISP. This ensures that your IP address is a block of addresses that your ISP won t block, and that other servers on the Internet will recognize as xed addresses. This kind of account is usually a good deal more expensive than a basic oating IP address t account designed for a home user. But you re not a home user, and you ll have far fewer problems if you use a business-class account. The default con guration for Exchange Server is to deliver e-mail to recipients directly, not through a Smart Host. Use that con guration by preference only use a Smart Host if you experience problems sending e-mail or if you re using a service such as Exchange Defender (www.exchangedefender.com) that acts as both an inbound lter and an outbound veri er.
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