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Basic Concepts and Structures
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When you point in a selected chart area with the mouse, the mouse pointer becomes a fourheaded arrow and you can move the chart on the screen to a different position while holding down the mouse button . When you press and hold the Ctrl key and then click the chart area, the chart is selected as a graphics object . It doesn t subsequently show a frame, but only four corner markings . In this situation, you can move the chart on the screen in small steps using the left arrow, right arrow, top arrow and bottom arrow keys, an ideal method for positioning charts precisely .
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The data series and gridlines are plotted on the plot area (identified in Figure 1-26 by the number 2) . You select the plot area by clicking an empty space of this element with the mouse . The selected plot area also has selection handles, which you can use to scale the area . When the mouse pointer appears as a four-headed arrow, move the plot area within the chart range . Make sure that the axis labels are linked to the plot area; their position will therefore also follow an increase or reduction of the plot area . Tip Always make sure to design the space generously between axis labels and the border of the
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chart range . This has more than optical benefits, as you ll see in later chapters .
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Data series (identified in Figure 1-26 by the number 3) are those chart elements that you use to display values and/or relations of figures . You determine which graphical elements you ll use for displaying a data series primarily by selecting the chart type and chart subtype . You select a complete data series by clicking one of its data points (in other words, one of the columns) . All individual elements of the data series are then selected, and the data series formula with the formula reference of the data series (see Figure 1-26) is displayed in the formula bar . It can be edited there, which is often the easier way for the proficient user to adapt the reference of one or more data series of a changed display requirement .
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A data point (identified in Figure 1-26 by the number 4) is the single element of a data series . It therefore normally displays a single value of this data series . A data series usually consists of several data points . However, you might also have a situation where although a chart has a complex data series only a single one of its data points is displayed (you ll come across quite a number of these types of examples in this book) .
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Basic Information Basic Techniques
There are two procedures available for selecting a data point quickly:
The delayed double-click, which involves clicking a data point and thereby first selecting the whole data series . After a short queue time, you click this data point again to select it individually . Practice makes perfect here also; if you click too quickly in succession, you enable the Design tab of the Chart Tools with a normal double-click . Any chart element is selected . You then select the required data series by pressing the top arrow or bottom arrow keys (repeatedly, if necessary) and moving to the required data point by pressing the right arrow or left arrow keys .
Labels
To head off any criticism, I d just like to say from the outset that the layout of the object displayed in Figure 1-27 (which is a modification of the chart that you ll find in the Chart 2 worksheet of the 0101_BasicSamples.xlsx sample files) does not in any way correspond to what I d like to present to you in this book as a successful design . The form shown in the image was only selected in order to concisely introduce the elements described in the following section . Note Note that the numbering from Figure 1-26 is continued in Figure 1-27 . With the exception of the Legend, and occasionally Data Labels, I recommend that you only use the labels presented here rarely . If something like this is necessary, I much rather prefer to use text boxes, as you ll see in later examples . This is mainly because you can format these objects in a better-designed way, edit them better, and position them more easily . Chart Title The chart title (identified by the number 5 in Figure 1-27) should provide clear information about what s illustrated in the chart . The formatting should clearly identify the text as the heading, but not make it stand out too much . A new option in Excel 2007 is to use an overlay title, which doesn t cause any displacement when it s added, meaning that it won t change the size and positioning of other chart elements, and therefore more or less has the properties of a text box . Axis Title You can set up the axis title (identified by the number 6 in Figure 1-27) both for horizontal as well as vertical axes of the chart . Only the vertical axis was filled accordingly for the figure . These texts should indicate what s illustrated in the axis labels (more about that later) . In the majority of cases, however, this type of display is unnecessary, particularly if your chart has logical and clearly formatted axis labels . Legend The legend (identified by the number 7 in Figure 1-27) is one of the main design elements of a chart . This applies whenever the chart contains several data series that can usually only be identified uniquely if the legend text, along with the legend symbols, allow the viewer corresponding assignment options .
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