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In terms of its structures, the last example for numbers-based charts in this book is another tricky exercise . With it, I renew my invitation regrettably for the last time in this book to ambitious readers and advanced users of Excel to conduct their own research . Furthermore, this case concerns some very special requirements . It involves a model that is used to perform costing-based checks on a range of support activities and can be applied to other scenarios . The company s support activities continuously maintain very expensive and complex production machines used by customers . From time to time, the activity provider uses this Excel module to determine whether the activity quota and prices agreed on with each customer correspond to the number of activities actually needed or whether there is good reason to make other agreements . In order to be able to clarify this special case, I must explain how the support activities in a customer-specific combined costing are classified and paid:
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The support activities are recorded and billed, within a defined activity period, as activity units (AU) . The prices for support activities are divided into basic units (AU BASIC) and additional units (AU PLUS) . A fixed price of $8 or $12 is charged for each basic unit . The type and number of machines used by the customer are charged individually for each additional unit . These individual prices range from $7 to $14 . For each of 10 activity periods, the customer agrees to fixed activity quotas that are billed according to AU BASIC . Even if these quotas are not required during a period, the customer must still pay for them . If they are exceeded, this excess is billed according to AU PLUS . The model is very complex, but gladly accepted by both parties . It provides a certain basic security for the activity provider as well as a sense of authority . After an activity period is over, the customer, together with the provider, can check the actual support activity profile as well as the costs incurred and determine whether changing the activity quotas to AU BASIC would make more financial sense and therefore should be agreed upon for the next activity period . The Excel model was created for checks of this type .
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On the Companion CD Open the file \Samples\1105_SupportCheck.xlsx on the CD-ROM . The Focus 1 sheet in the file 1105_SupportCheck.xlsx is protected without a password . Here is some information about using this file:
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In the upper right section of the worksheet, you set one of 30 possible customers . This customer s data appears in the 11 rows that form a detailed, informative spreadsheet, in a chart, and in the chart s status heading alongside the current system date .
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11
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Figure 11-14 An agreement has been reached, but is it need-driven and customer-friendly
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The columns in the chart represent the activity quotas (sum of activity units) called in the individual activity periods . A blue, horizontal line indicates the boundary between those activity units that have been billed according to AU BASIC and those billed according to AU PLUS . The column segments above this separator are red, and the ones below it are green . This is also the case if you move the separator up or down for the scenario described below . The second row in the category axis label contains the names of the periods . In the first row, a red dot is used to indicate those periods that have exceeded the separator (or are considered in a scenario) .
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Please follow the descriptions provided below in the context of the specifications made in Figure 11-14 and Figure 11-15 . Therefore, select the customer 23 SA-C / Dayton, OH in the ComboBox . This customer s current total costs total $13,324 . The main costing basis here (in addition to the prices agreed with this customer) is the guaranteed acceptance of 120 AU BASIC activity units per period (first row in the table) . In the chart, you quickly realize that this specification was exceeded in seven of the periods concluded during this time . In this combined costing, however, the fact that the customer has exceeded the agreed activity quotas does not automatically mean that the customer is at a financial disadvantage . Often, the opposite is true . Therefore, in each case, a check must be performed to see whether the customer will benefit from increasing or lowering the basic activity units . The model is capable of envisaging other scenarios for this purpose . You can raise the bar or lower it . By doing so, you move the blue separator up or down, thus changing the relationship between the AU BASIC and AU PLUS activity quotas, and therefore changing each proportional cost and ultimately the total cost . You can then track the immediate effects of such actions directly in the table and chart . If you click the Scenario ToggleButton, the presentation changes, and you can use a ScrollBar to move the blue separator . Let s take a closer look:
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