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Page 125 So that you do not have to create the entire presentation again, you might want to pack the project, meaning that all the source files and the actual Microsoft Producer project file are stored in one file a Microsoft Producer project archive with an .MSProducerZ file name extension. This way, when the updated information is available, you can simply insert the new information and then publish the presentation again without starting from the beginning. Packing a project to create a project archive is helpful because it lets you put all the necessary source files in one file. When you import source files, such as video, audio, still images, and so forth, Producer links to the source files in their original locations. Unfortunately, if the original source file is moved, renamed, or deleted, the link in the project file is broken Producer will not be able to locate the files. As you can probably see, this could be a problem if you need to move your project from one computer to another or if you think you will need to make changes to the project later on. By packing your project, you can avoid this potential problem. After you pack a project, you can then open the packed project archive on another computer. Copies of all of the associated source files are also unpacked to the folder or location you specify, along with the Producer project file. This feature can be especially useful for those who spend a lot of time traveling. For example, you might start a presentation on a computer in your office, where you import files located on your office computer or a network location into your project, but you do not have the time to complete the project and publish it in while you are in your office. You could take the CD that contains the packed project archive and then unpack it on another computer, such as on a laptop computer. This allows you to work on your project while you are on the road without having to worry about broken links from source files that were originally located on a network or on your office computer. Step-by-Step: Packing and Unpacking a Project Archive The following procedure describes the step-by-step process for packing a Microsoft Producer project archive. These first steps describe how to create a project archive. 1. On the File menu, click Save Project. If you have not saved the project yet, type a project name in the File name box, and then click Save. 2. On the File menu, click Pack and Go. The About Pack and Go page appears and provides information about using Pack and Go to create a project archive. 3. On the About Pack and Go page, click Continue. 4. In the Pack Project As dialog box, click the location where you want your project archive to be saved.
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Page 126 When choosing the location for your project archive, choose a location that has enough available disk space. Depending on the source files and contents of your project, the project archive file can become quite large. 5. In the File name box, type a new name for the archive or accept the default project archive name (which is the same name as the Microsoft Producer project file). Click Save to create the project archive. The time it takes for the project archive to be created depends on the size of the project and the source files used in the project. For example, if you have longer video or audio files in your project, the time it takes to create the project archive will be greater than if you had shorter video and audio files. Furthermore, your connection speed to a corporate network can also play a role if some of your source files are located on the network. A project archive cannot exceed 2 gigabytes (GB) in file size. This second set of steps describes how to unpack the project archive. 1. On the File menu, click Open, and locate the project archive file. Click Open. The project archive can be saved on a shared network location, on your local computer, on a recordable or rewriteable CD, or on a compressed media disk. 2. In the Browse For Folder dialog box, locate the folder to which you want your project file and the associated project files to be unpacked, or click Make New Folder to create a new folder. Figure 7.5 shows an example of selecting a location to unpack a project.
Figure 7.5 Selecting the folder where the project files will be stored. 3. Click OK to begin unpacking the project archive. The time it takes for the project to be unpacked depends, as before, on the size of the files in the project.
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