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Setting Up Accounts
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The Internet Accounts dialog box (choose Tools, Accounts) is where you set up, review, edit, and delete accounts. Accounts are organized into three categories: Mail, News, and Directory Service (see Figure 8-1).
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Using Windows Mail
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Figure 8-1 Windows Mail accommodates three kinds of accounts: Mail, News, and Directory Serice.
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Mail and news accounts are probably self-explanatory: They allow you to send and receive e-mail and newsgroup messages. Directory service accounts are different and might better have been called connections than accounts. A directory service is a repository of information about people and businesses. When you don t know someone s e-mail address, you can try to find it by connecting to a directory service and performing a search. For more information about directory services, see Creating a Directory Service Account, in this chapter.
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Creating a Mail Account
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If you start Windows Mail without already having established a mail account, the Internet Connection Wizard guides you through the steps necessary to create your first account. If you need to create an additional account, or if you declined to set one up at your first opportunity and are ready now to create your first account, choose Tools, Accounts. In the Internet Accounts dialog box, click Add, E-Mail Account. In the ensuing screen, you ll be asked to supply your display name. This screen gives you the chance to change the way your name is presented to recipients of your e-mail messages. For example, if your name is Ram Thirunavukkarasu, but you d rather your recipients see your messages as coming from Ram (omitting the last name), you can make the necessary changes here. Type your name as you want others to see it, and then click Next.
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E-Mail, Collaboration, and Personal Productiity
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The wizard s second page is called Internet E-Mail Address. Here you specify the address that will be added to your recipients address books or Contacts folders if they exercise an Add Sender to Address Book command in their e-mail software. By default, this is also the address that your recipients will use if they click Reply to answer your e-mail. If you want replies to go to a different address, you ll need to edit the properties for your account after you ve finished setting it up. (See the Inside Out sidebar Finish Setting Up New Accounts, later in this chapter, for more details.) On the wizard s E-Mail Server Names page, you ll need to supply server addresses for your inbound and outbound mail. If you re not sure what to enter on this screen, contact your internet service provider (ISP) or network administrator. Windows Mail supports two server protocols for inbound mail: POP3 and IMAP. On the Internet Mail Logon page of the wizard, supply your logon information the name of your account, as given to you by your ISP or other service provider, and your password. A Remember Password option on this screen is selected by default. If you re concerned that someone else might try to use your computer to access your e-mail account, clear the check box. You ll then be prompted for the password the first time you send or retrieve mail in each Windows Mail session. After you ve supplied the logon information, click Next, then Finish. You re ready to use your new account.
8
INSIDE OUT
Save your account information
If you don t ever want to be bothered to recreate an e-mail account, choose Tools, Accounts, select the account name, and then click Export . Windows Mail will save your account settings (including your password) in encrypted format in an .iaf file . If you ever need to re-establish the account on this computer or another you can import that .iaf file into Windows Mail . Be sure to store the .iaf file in a secure location .
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