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Checking for Mail at Regular Intervals
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By default, Windows Mail checks every 30 minutes to see whether you have new mail. You can change that interval (or disable automatic checking) on the General tab of the Options dialog box. Whether or not you fetch mail on a schedule, you can send and receive at any time by pressing Ctrl+M. This keyboard shortcut checks all your e-mail accounts, unless you have disabled automatic e-mail checking for a particular account (choose Tools, Accounts, select the account you want to check manually, click the Properties button, and clear the Include This Account When Receiving Mail Or Synchronizing option on the General tab.) To check a particular account only, choose Tools, Send And Receive (or click the down arrow at the right of the Send/Receive button on the toolbar), and then select the account you want to check. Windows Mail also ordinarily looks for mail at startup (that is, when you launch the program) and plays a sound to announce the arrival of a message (unfortunately, you get the sound even when all the arriving messages are deemed to be junk). You can disable these defaults by clearing check boxes on the General tab of the Options dialog box. If you want sound notification but prefer a different tune, choose Change System Sounds in Control Panel and change the sound associated with the New Mail Notification event.
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Most e-mail client programs can read HTML. Many newsgroup clients cannot. Therefore, Windows Mail formats outbound mail by default in HTML, leaving news posts in plain text. You can change these defaults on the Send tab of the Options dialog box. If you keep the HTML default, but some of your regular correspondents prefer that you do not send HTML, you can send plain-text messages to those recipients by choosing Format, Plain Text in the New Message window as your composing each message. Unfortunately, the option to set a recipient s address-book (aka Contacts folder) entry for plain text has been dropped in Windows Mail.
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Before you begin using Windows Mail, you should click Tools, Options, and then select the Security tab in the Options dialog box to review your security settings. Make sure that the following options are selected:
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Both are selected by default, but it s a good idea to check anyway. Windows Mail shares the settings for the two most restrictive security zones available in Internet Explorer the Internet zone and the Restricted Sites zone. By setting Windows Mail to follow the security restrictions observed in the Restricted Sites zone, you get the maximum protection that you have set for this zone in Internet Explorer. This setting goes a long way toward warding off potential viruses and Trojan horses. If something does make it past your defenses, the Warn Me option will provide protection against those viruses that replicate themselves by trying to hijack Windows Mail and its mail-sending capabilities. It s worth noting that ActiveX controls and scripts are always disabled in Windows Mail, even if you ve enabled them in the corresponding security zone for Internet Explorer. Also, the Warn Me capability is useless against modern viruses and worms that incorporate their own SMTP server to send infected messages without getting involved with Windows Mail.
Managing Contacts
Managing Contacts
The Windows Address Book application familiar to Outlook Express users has been replaced in Windows Vista by a folder called Contacts. This ordinary Windows Explorer folder is part of your user profile, stored (by default) alongside such other profile folders as Documents, Music, Pictures, and Videos. (For more about user profile folders, see What s What and Where in a User Profile, 7.) You can get to it in a variety of ways. For example, typing contacts in the Start menu s Search box and pressing Enter will take you there. If you re already in Windows Mail, you can open the Contacts folder by pressing Ctrl+Shift+C, by choosing Tools, Contacts, or by clicking the Contacts icon on the Command Bar. As Figure 8-5 shows, the Contacts folder collects contact information in a simple tabbed dialog box, similar to the one used by the superseded Windows Address Book. To create a new contact, click New Contact on the Contacts folder toolbar, or right-click empty space in the Contacts folder and choose New, Contact.
Figure 8-5 The Contacts folder collects data in a simple tabbed dialog box. If you hae multiple e-mail addresses for a contact, be sure to select the one you want Windows Mail to use, and then click Set Preferred.
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