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Creating an Appointment or Task
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The simplest way to create a new appointment is to navigate to the appropriate day (use commands on the View menu to switch as needed between month, week, and day views), then begin typing in a time slot on the calendar page. Windows Calendar responds by displaying your appointment data in the Details pane, at the right side of the program window:
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If the appointment is a recurring event, you can use the Recurrence button to specify a time interval. To request a reminder (at a interval that can range from 0 minutes to two weeks), click the Reminder button. If others are involved in the event and their names are included in your Contacts folder, click Attendees. You ll see a form similar to the following:
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Once you have added some attendees to your event, the Invite button becomes available; clicking here opens a message window in Windows Mail (or your default e-mail client, if that s not Windows Mail), addressed to everyone on your attendees list. An .ics file is attached to the message, suitable for important into your recipients calendars. To create a task, click New Task on the command bar, then fill out the form that appears in the Details pane:
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Using Windows Calendar
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Your tasks will appear in the Tasks box of the Navigation pane, to in the lower left corner of the window (see Figure 8-8 on the next page). When you ve completed the task, you can select the check box beside the task name in the Navigation pane or the Completed check box in the Details pane; the two are linked. Although the program does not have a specific mechanism for assigning tasks to others, you can select a task in the Navigation pane and then choose Share, Send Via E-Mail to provide a colleague with an importable .ics attachment.
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Figure 8-8 Windows Calendar lets you accumulate unfinished tasks in the Tasks section of the Naigation pane, at the left side of the window.
Sharing or Publishing a Calendar
To share your entire calendar, select its name in the Calendars section of the Navigation pane. Then choose Share, Send Via E-Mail. A message form in your default e-mail program will appear, with an .ics file attached. Address the form and send. Your recipients will be able to import the attachment into their calendar programs (Windows Calendar or Outlook 2007, for example) by double-clicking and responding to a confirmation prompt. To publish a calendar to a web host, select the calendar name in the Calendars section of the Details pane, and then choose Share, Publish. A dialog box similar to the following will appear:
Using Windows Calendar
Supply a URL, select check boxes to indicate the level of detail you want to include, and then click Publish.
Subscribing to a Calendar
A growing number of websites make calendars available in the iCalendar format. You can use Windows Calendar to subscribe to schedules published in this manner, and you can control the frequency at which those schedules are updated. If you know the URL of a publicly available calendar, you can subscribe to it by clicking the Subscribe button on the Command bar and filling out a form like the following:
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A subsequent form will give you the opportunity to name the incoming calendar and specify an update interval:
You can also subscribe to many published calendars by visiting their sites, clicking a Download button, and answering a confirmation prompt from Windows Calendar.
Using Windows Calendar
Managing Multiple Calendars
Windows Calendar can handle as many imported or subscribed calendars as you care to give it, along with your own schedule. All of your calendars are listed in the Calendars section of the navigation pane, with a check box beside each one. If you want to focus on a particular calendar and hide the others, clear the check boxes for the ones you don t want to see. As Figure 8-9 shows, you can also assign distinctive colors to each calendar to help you tell what s what.
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