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Most professionally created worksheets today if they are shared with an audience out of house include a least a little bit of design. The titles are formatted to stand out; rules or shading might be used to call attention to special areas of interest. Worksheets, when they are included in financial reports, business plans, or presentations, often are given the same look and feel as the surrounding material, so the font, color, and arrangement of the information becomes important. Office Excel 2007 makes it easier to create better looking documents by providing a number of easy-to-apply formatting options. And if you re working in Page Layout view, you can see how those design changes look when you print them.
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1. For more information about the changes in Office Excel 2007, see David Gainer s blog at blogs.msdn.com/excel /archive/2005/09/23/473185.aspx.
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When you start a new worksheet in Office Excel 2007 by choosing New from the File menu, the New Workbook window opens, immediately offering you a list of template categories from which you can choose. This greatly simplifies connecting to Microsoft Office Online (which Office Excel 2007 does automatically when you choose a template type) and searching for the template categories you might want to try. Click the template category you want to see (for example, Business), and if the category includes subcategories, click the one you want (such as Accounting). Office Excel 2007 connects to Microsoft Office Online and displays a collection of templates available in that category. The selected template appears in a preview pane on the right side of the window (see Figure 5-3). If that s the template you want, click Download to download it to your system.
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Figure 5-3 Office Excel 2007 comes with dozens of new templates you can use to create worksheets.
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Mark Dodge and Craig Stinson, authors of Microsoft Office Excel 2007 Inside Out, recommend these as their favorite new features: 1. Use Page Layout view to see how your worksheet will be distributed between pages, to switch quickly between portrait and landscape modes, and to enter headers and footers directly on the worksheet. 2. Use Table Styles in conjunction with Themes to give your workbooks a consistent, professional appearance. 3. Use the new conditional formatting features to highlight dates that meet dynamic conditions, such as yesterday, today, last week, next week, or next month.
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5:
Extend Your Insight with Office Excel 2007
Choosing Themes and Setting Cell Styles
The way in which you can find, try out, and apply cell styles and themes in Office Excel 2007 is a huge improvement over the text-based, buried-in-the-menu options available in Office Excel 2003. Now you can highlight an area of your worksheet; click Themes in the Page Layout tab of the user interface; and sample a gallery of theme styles that change the color, font, and spacing of the selected cells (see Figure 5-4).
Figure 5-4
The built-in themes enable you to apply a professional new look to your worksheet.
As you can see, choosing a different theme changes a collection of format elements. Several characteristics are included in each theme: the colors used, the fonts, and the effects. The three tools to the right of the Themes command enable you to set each one of these items separately, if you prefer.
Setting the format of a cell used to be something that required up-front thought and effort; now you can apply predesigned formats to cells and ranges by simply clicking the Cell Styles command and choosing the format from the gallery that appears (see Figure 5-5). You ll find the Cell Styles command in the Home tab; just click the command to view and select an available format.
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Figure 5-5
Apply cell styles to call attention to specific cells or their functions on your worksheet.
You can create formats for your own cell styles and add them to the gallery. Start by applying the format you want to a specific cell. Then click Cell Styles in the Sheet command tab and choose New Cell Style in the Cell Styles gallery. Review the information in the Style dialog box and click Format if you need to make any changes, type a name for the style in the Style Name field, and then click OK to save the style. The new style you created appears at the top of the gallery in the Custom category.
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